Job
Description
Veeva Vault Quality Management System (QMS) Specialist Job Overview We are seeking a skilled Veeva Vault Quality Management System (QMS) Specialist, Aboobacker, to manage and optimize our Veeva Vault QMS platform. This role ensures seamless administration, configuration, and compliance of quality processes, collaborating with cross-functional teams to enhance operational efficiency and regulatory adherence in a life sciences environment. Key Responsibilities Serve as the primary administrator for Veeva Vault QMS, managing configuration, workflows, and triggers for quality processes such as audits, deviations, and supplier qualifications. Collaborate with business process owners to design and implement QMS workflows, ensuring alignment with regulatory requirements (e.g., FDA, EMA, GxP, and ICH guidelines). Support integration of Veeva Vault QMS with other systems (e.g., QualityDocs, RIM) using Vault Connections to streamline change control and data synchronization. Develop and maintain dashboards, reports, and metrics to monitor quality processes and ensure inspection readiness. Conduct system testing, validation, and change control assessments for new releases and enhancements, ensuring compliance with GAMP 5 standards. Provide end-user training and support, creating training materials and resolving technical issues to minimize downtime. Implement protocols for data integrity, backup, disaster recovery, and system security to ensure HIPAA and regulatory compliance. Proactively identify and resolve system issues, driving continuous improvement in quality management processes. Qualifications Bachelors degree in a related field (e.g., Life Sciences, Computer Science, or Engineering) with 5+ years of experience in quality management or system administration in a pharmaceutical or biotech environment. Proven expertise in Veeva Vault QMS administration, configuration, and workflow design. Strong knowledge of GxP, FDA, EMA regulations, ICH guidelines, and quality assurance/control operations. Experience with system validation (GAMP 5 Category 4) and regulatory audits. Excellent communication, problem-solving, and collaboration skills, with the ability to work in a team-based environment. Familiarity with Veeva Vault integrations (e.g., QualityDocs, RIM) and APIs is a plus. Preferred Skills Experience with Veeva Vault QualityDocs or Training modules. Knowledge of SQL, relational databases, or data analytics for reporting. Certification in Veeva Vault administration or quality management systems. *************************************************************************************************** Veeva Vault Learning Management System (LMS) Specialist Job Overview We are looking for a dedicated Veeva Vault Learning Management System (LMS) Specialist, Aboobacker, to oversee the administration and optimization of our Veeva Vault Training platform. This role manages training content, curricula, and compliance, ensuring role-based qualification and GxP readiness for life sciences professionals. Key Responsibilities Administer Veeva Vault Training, configuring training workflows, curricula, and assignments for documents, videos, eLearning, and on-the-job training. Collaborate with functional area heads to develop and approve training content, ensuring alignment with GxP job functions and regulatory requirements. Create and manage role-based training matrices, tracking qualification and compliance status via reports and dashboards. Integrate Veeva Vault Training with QualityDocs to automate re-training based on document changes and ensure seamless content access. Provide end-user training, develop training materials, and support users in navigating the LMS, resolving issues promptly. Conduct data integrity checks and prepare for regulatory audits, ensuring Part-11 compliance and inspection readiness. Support the implementation of new training modules, assess system updates for training impact, and manage change control processes. Maintain system security, user accounts, and data backup protocols to safeguard training data and ensure HIPAA compliance. Qualifications Bachelors degree in a related field (e.g., Life Sciences, Education Technology, or Computer Science) with 5+ years of experience in training management or LMS administration in a regulated industry. Expertise in Veeva Vault Training administration, configuration, and content management. Strong understanding of GxP training requirements, FDA Part-11, and regulatory compliance in life sciences. Experience with training matrix development and regulatory audit preparation. Excellent organizational, communication, and problem-solving skills. Familiarity with Veeva Vault integrations (e.g., QualityDocs) and eLearning standards (e.g., SCORM) is a plus. Preferred Skills Experience with Veeva Vault QMS or QualityDocs modules. Proficiency in data analytics for training compliance reporting. Certification in Veeva Vault administration or learning management systems. *************************************************************************************************** Veeva Vault Document Management System (DMS) Specialist Job Overview We are seeking a proficient Veeva Vault Document Management System (DMS) Specialist, Aboobacker, to manage and optimize our Veeva Vault QualityDocs platform. This role focuses on the administration, configuration, and compliance of document management processes, ensuring efficient document lifecycle management and regulatory adherence in a life sciences environment. Key Responsibilities Administer Veeva Vault QualityDocs, managing document types, lifecycles, workflows, and permissions to support controlled document processes. Collaborate with stakeholders to design and implement document management workflows, ensuring compliance with regulatory standards (e.g., FDA, EMA, GxP). Support integration of Veeva Vault QualityDocs with QMS and Training modules to enable seamless document access and automated processes. Develop and maintain document metadata, reports, and dashboards to track document status and ensure audit readiness. Perform system testing, validation, and change control for new features and releases, adhering to GAMP 5 standards. Provide end-user training and support, creating user guides and troubleshooting document management issues to minimize disruptions. Implement data backup, disaster recovery, and security protocols to protect sensitive documents and ensure HIPAA compliance. Drive continuous improvement by optimizing document workflows and resolving system performance issues. Qualifications Bachelor’s degree in a related field (e.g., Life Sciences, Information Systems, or Computer Science) with 5+ years of experience in document management or system administration in a regulated industry. Proven expertise in Veeva Vault QualityDocs administration, configuration, and document lifecycle management. Strong knowledge of GxP, FDA Part-11, and document control requirements in life sciences. Experience with system validation and regulatory audit preparation. Excellent communication, analytical, and collaboration skills, with a focus on detail-oriented process optimization. Familiarity with Veeva Vault integrations (e.g., QMS, Training) and metadata management is a plus. Preferred Skills Experience with Veeva Vault QMS or Training modules. Knowledge of document metadata standards and reporting tools. Certification in Veeva Vault administration or document management systems. Benefits (Applicable to All Roles) Competitive salary and comprehensive benefits package. Opportunities for professional growth, including Veeva certification programs. Flexible, remote-friendly work environment. Collaborative culture focused on innovation, compliance, and excellence in life sciences. Application Process To apply for any of these positions, please submit your resume and cover letter to [insert application email/link], specifying the role (QMS, LMS, or DMS Specialist) in the subject line. We look forward to welcoming Aboobacker or another qualified candidate to our team to drive excellence in Veeva Vault platform management.
