US Legal Assistant (Hybrid)

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JOB SUMMARY:

We are hiring a Legal Assistant to support our US-based legal team. This is a client-facing role requiring professional English proficiency. While North American experience is preferred, it is not mandatory. The ideal candidate will have strong legal drafting and research skills, excellent communication abilities, and proficiency in legal and administrative software.

KEY RESPONSIBILITIES:

Legal Research and Analysis

• Conduct legal research using Westlaw, public databases, and AI tools, etc.
• Interpret statutes, case law, and regulations.
• Draft memos of law summarizing findings to support litigation strategy.

Document Preparation and Management

• Draft and proofread legal documents including: Demand letters, Cease and desist letters, Complaints, Notices of motion, Affidavits and affirmations, Subpoenas, Deposition preparation materials, Letters and emails to courts and agencies.
• File documents with courts and administrative bodies.
• Maintain organized case files and calendars using software like Practice Panther or Clio (as per client requirements).
• Format documents in PDF, DOCX, Word, CSV, XLSX.
• Create document templates within case management systems.

Client Communication and Case Management

• Conduct client intake and gather relevant documentation.
• Maintain professional communication with clients, courts, agencies, and legal teams.
• Track case progress and update records in case management software.

Trial Preparation

• Prepare trial exhibits and visual aids.
• Coordinate with witnesses and manage courtroom logistics.
• Ensure timely submission of all trial-related documents.

Investigation and Fact Gathering

• Perform background checks and public record searches.
• Locate and interview witnesses or relevant parties.
• Compile findings into reports for attorney review.

Administrative Support

• Assist attorneys with workflow and task management.
• Schedule meetings, manage correspondence, and support internal reporting.
• Perform clerical tasks including filing, and document organization.

Ethical Considerations

• Maintain confidentiality of sensitive information.
• Adhere to ethical standards, legal assistants may not provide legal advice or represent clients in court.

QUALIFICATIONS:

• Must have 13 years of experience as a Legal Assistant or in a similar legal support role.
• Strong legal research and drafting skills with knowledge of U.S. legal terminology and documentation.
• Experience using legal case management tools like Practice Panther or Clio.
• Detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.
• Must be comfortable working from the office in Vadodara during U.S. shifts (EST/PST) with immediate availability.
• Professional English proficiency (spoken and written) and excellent communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel), Outlook and Microsoft Teams.