Travel Desk executive

As an Operations Associate/Executive, you will play a key executional role in supporting the smooth functioning of events, merchandise initiatives, and special projects. Your responsibilities will span day-to-day coordination with vendors, managing logistics, handling procurement, and supporting internal teams with administrative and operational tasks. This role is ideal for someone who enjoys multitasking, thrives in a fast-paced environment, and is detail-oriented in their approach. Your key responsibilities will include coordinating with local and international vendors for merchandise, event materials, gifting, and printing requirements. You will liaise with suppliers for quotations, deliveries, timelines, and quality checks, track status updates, follow up on deliverables, and ensure timely closures on tasks. Additionally, you will maintain a database of trusted vendors and service providers with updated contact details, pricing, and service records, and support the team in sourcing new vendors based on project needs, ensuring competitive pricing and quality benchmarks. In terms of procurement and inventory management, you will be responsible for managing the procurement of merchandise and supplies for events and projects, maintaining stock levels, and tracking inventory across storage locations. You will ensure safe handling, packaging, and dispatching of items for internal and external events, and conduct regular audits of inventory to identify discrepancies and initiate timely replenishment. Your role will also involve providing administrative and operational support by assisting with scheduling, meeting bookings, and coordination for ongoing projects. You will maintain project documentation including spreadsheets, receipts, order details, and tracking files on shared drives, and assist with travel and accommodation bookings for team members attending events or conferences. Furthermore, you will be responsible for making online purchases using corporate credit cards, ensuring proper tracking of all transactions, processing invoices, following up with vendors for billing, and maintaining accurate records for financial reporting. To excel in this role, you should have 2-3 years of experience in operations, admin, or event coordination roles. Strong organizational and multitasking abilities, good communication and interpersonal skills, proficiency in tools like Microsoft Excel, Google Sheets, Google Drive, and a detail-oriented, proactive approach to managing timelines and deliverables are essential. Experience in vendor coordination or working in a fast-paced, execution-heavy team is a plus. You will thrive in this role if you are a reliable team player who takes ownership of tasks and sees them through, enjoy working behind the scenes to make things run smoothly, can adapt quickly to shifting priorities and last-minute requirements, and are resourceful in solving problems and finding efficient ways to get things done.,