Travel Desk Executive

Job Title: Travel Desk Executive

Department: Administration / HR
Location: Baner , Pune
Reports To: Admin Manager / HR Manager

Job Summary:

We are looking for a detail-oriented and proactive Travel Desk Executive to manage and coordinate all travel-related activities for our organization. This role requires effective communication, vendor management, and excellent organizational skills to ensure smooth travel arrangements for employees and guests.

Key Responsibilities:

• Handle domestic and international travel arrangements including flight bookings, hotel accommodations, visa processing, and ground transportation.
• Maintain updated records of travel itineraries, bookings, and expenses.
• Coordinate with employees and vendors to ensure timely bookings and address travel issues.
• Negotiate with travel vendors and maintain relationships with travel agencies, hotels, and transport providers.
• Ensure travel bookings align with the company’s travel policy and budget.
• Provide support for emergency changes or last-minute travel requests.
• Manage travel reimbursements and documentation with the finance department.
• Track travel-related expenses and prepare periodic travel reports.
• Assist in organizing travel for company events, meetings, or delegations.
• Stay updated on travel regulations, visa requirements, and COVID-related travel advisories.

Key Skills & Competencies:

• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Attention to detail and time management
• Ability to work under pressure and handle last-minute changes
• Proficiency in MS Office and travel management software (e.g., Amadeus, Galileo, etc.)
• Knowledge of visa documentation and international travel processes is a plus

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Work Location: In person