Transaction Coordinator

Role

Position:

Job Overview:

We are looking for a motivated Transaction Coordinator with 23 years of relevant experience to support commercial property transactions. The role involves handling lease documentation, maintaining data accuracy, collecting property-related information, preparing client presentations, and coordinating with internal teams. This position is ideal for someone detail-oriented, proactive, and eager to grow within the commercial real estate industry.

Key Responsibilities:

Lease Management:

• Assist in the preparation and processing of lease documents.
  
• Maintain and update lease agreements, renewals, and amendments.
  
• Track lease-related deadlines (expiry, rent reviews) to support timely follow-ups.
  

Data Entry and Updating:

• Enter and update property, client, and lease data accurately in company systems.
  
• Generate regular reports for internal use.
  
• Ensure accuracy and consistency of data across platforms.
  

Data Collection & Research:

• Coordinate with survey teams and conduct basic research through calls and online sources.
  
• Compile property information, availability, pricing, and market trends.
  
• Assist in preparing reports for management and sales teams.
  

Client & Tenancy Records:

• Maintain updated records of clients and tenants.
  
• Communicate with clients/tenants to verify details when needed.
  

Presentation & Proposal Support:

• Prepare presentations and proposals using PowerPoint/Google Slides.
  
• Ensure property details and data are clearly reflected in sales materials.
  

Team Coordination:

• Work closely with Sales, Admin, IT Support, and Accounts to ensure smooth transaction flow.
  
• Support documentation, filing, and troubleshooting processes.
  

Skills and Qualifications:

• Strong organizational and detail-orientation skills.
  
• Good communication skills (written and verbal).
  
• Ability to multitask and collaborate with different teams.
  
• Proficiency in MS Office (Excel, PowerPoint, Word, Google Slides).
  
• Basic knowledge of property management software is a plus.
  
• Problem-solving ability and willingness to learn.
  

Education & Experience:

• Bachelor’s degree in Business, Commerce, or a related field.
  
• 2–3 years of experience in data management, coordination, or administrative support (real estate or related industry preferred)