Trainee Executive Assistant

Trainee Executive Assistant

A Trainee Executive Assistant is an entry-level professional who supports a high-level executive while gaining experience and developing skills. Unlike an experienced Executive Assistant, the role focuses heavily on learning company-specific processes, handling administrative tasks, and assisting with projects under the supervision of a more experienced professional.

Role overview

Responsibilities

• Administrative Support: Manage the executive's schedules and coordinate complex travel arrangements.
• Communication Management: Act as the primary point of contact, screening calls and emails, and drafting professional correspondence.
• Documentation and Reporting: Prepare and edit presentations, reports, and other documents. Organize and maintain both physical and digital filing systems.
• Meeting Preparation: Gather necessary materials, take meeting minutes, and track action items to ensure tasks are completed.
• Project Assistance: Provide support on special projects and initiatives as directed, conducting research and coordinating with internal and external stakeholders.
• Confidentiality: Handle sensitive information with a high degree of discretion and professionalism.

Skills and qualifications

• Education: A bachelor's degree in business administration or a related field is often preferred.
• Experience: Candidates may be fresh graduates or have up to two years of experience in an administrative or corporate role.
• Organizational Skills: Exceptional ability to multitask, prioritize, and manage time efficiently in a fast-paced environment.
• Technical Proficiency: Strong knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication Skills: Excellent verbal and written communication skills for clear and professional interactions.
• Interpersonal Skills: A professional demeanour with the ability to build and maintain relationships with colleagues and clients.
• Adaptability: A willingness to learn, adapt to new challenges, and grow within the company.