Job
Description
Position Overview: We are seeking a proactive and detail-oriented Tender Executive to manage end-to-end tendering and bidding processes, especially for Government and corporate procurement platforms like GeM. The ideal candidate should possess strong documentation, communication, and coordination skills, along with a sound understanding of procurement processes. Key Responsibilities: Tender Documentation & Submission: Coordinate, prepare, and compile bid submission documents including pre-qualification questionnaires, RFPs, RFQs, and compliance documents. Prepare technical and financial bids with assistance from senior team members. Submit tenders through online portals including GeM, eProcurement sites, and other relevant government/private platforms. Client Interaction & Follow-Up: Respond to client queries related to tenders and procurement documentation. Maintain continuous follow-up with prospective clients for updates, clarifications, and purchase order status. Portal Management (GeM & Others): Handle end-to-end operations on GeM portal, including product/service uploads, catalogue management, price updating, order processing, and fulfilment tracking. Tender Search & Opportunity Identification: Monitor and search for relevant tender opportunities through government and private sector portals and subscriptions. Internal Coordination: Liaise with purchase, accounts, logistics, and sales departments to ensure seamless documentation, compliance, and order execution. Record Keeping & Reporting: Maintain detailed records of all tender submissions, outcomes, POs, and delivery schedules. Prepare periodic reports for senior management on tender status, success rate, and analysis. Data & Documentation Management: Maintain organized records and databases of tender-related activities. Analyse tender results and competitor pricing for process improvements. Compliance & Timely Execution: Ensure compliance with all tender submission guidelines and deadlines. Coordinate to meet all mandatory requirements, certifications, and approvals before submission. Required Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and document formatting. Strong written and verbal communication skills in English and Hindi . Attention to detail with excellent documentation and data management ability. Knowledge of GeM Portal , government procurement processes , and eTendering platforms. Ability to multitask, prioritize, and meet strict deadlines. Familiarity with basic commercial terms , procurement policies , and financial bid structuring . Strong interpersonal and coordination skills for working with cross-functional teams. Proper & regular Reporting to higher management Knowledge of government compliance and legal aspects related to tenders (preferred). Qualifications: Minimum Education : Graduate in any discipline (Preference for Accounting/Commerce/Management background). Experience : Prior experience in tendering, bid submission, or procurement operations preferred. Salary: ₹12,000 – ₹18,000 per month (based on interview performance) For experienced and suitable candidates, salary can go up to ₹20,000 Office Timings: 10:00 AM – 7:00 PM (Monday to Saturday) Job Type: Full-time Pay: ₹12,000.00 - ₹20,000.00 per month Benefits: Cell phone reimbursement Internet reimbursement Leave encashment Paid sick time Schedule: Day shift Supplemental Pay: Overtime pay Experience: Tendering/Bidding: 1 year (Required) Location: Bhopal, Madhya Pradesh (Required) Work Location: In person
