Tender Executive

Key Result Areas (KRA)

1. Tender Identification & Tracking

• Regularly monitor government tender portals (e.g., Gem, CPPP, E-tender sites) for relevant opportunities.
  
• Maintain a daily/weekly tender tracker with submission deadlines and requirements.
  

1. Tender Documentation & Preparation

• Collect, verify, and organize all required technical and commercial documents.
  
• Prepare bid documents as per tender specifications and formats.
  
• Ensure timely approvals and signatures from authorized persons.
  

1. Tender Submission & Compliance

• Upload or submit tenders (online/offline) before the due date.
  
• Ensure 100% compliance with tender terms, conditions, and formats.
  
• Maintain records of submitted tenders and acknowledgments.
  

1. Coordination & Communication

• Coordinate with internal departments (Sales, Accounts, Technical, Legal, etc.) for inputs and approvals.
  
• Liaise with government departments, clients, and vendors for clarifications or tender-related communication.
  
• Follow up on bid status, pre-bid meetings, and tender clarifications.
  

1. Documentation Management

• Maintain updated vendor registration documents (GST, PAN, MSME, etc.).
  
• Keep digital and physical records of all submitted tenders and correspondence.
  

1. Costing & Bid Evaluation Support

• Assist in preparing cost sheets and commercial offers in coordination with the finance and sales teams.
  
• Support management in decision-making by summarizing bid requirements and competition analysis.
  

1. Result Tracking & Reporting

• Track tender outcomes (won/lost) and analyze reasons for results.
  
• Prepare monthly reports on tender performance, success rate, and submission status.
  

1. Compliance & Policy Adherence

• Ensure adherence to company policies and government tender regulations.
  
• Keep updated on changes in tender procedures, documentation, and eligibility criteria.
  

1. Process Improvement

• Suggest improvements in tendering processes for better efficiency and success rate.
  
• Develop templates, checklists, and SOPs for faster and error-free submissions.
  

1. Vendor Registration & Empanelment

• Handle company registration and empanelment with government departments, PSUs, and agencies.
  
• Maintain updated status and renewal calendar for all registrations.