Talent Acquisition Administrator

Job Description

Job Title : Talent Acquisition Administrator Location : Nesco IT Park, Goregaon East Work Timings : 7:30 AM-4:30 PM Job Summary: As the Talent Acquisition Administrator, reporting to the Talent Acquisition Administration Lead or Talent Acquisition Manager your role will: Coordinate, Book and Process pre-mobilisation requirements for candidates moving through the Sodexo hiring process. Undertake Administration related to Candidate onboarding and the broader Talent function, ensuring accuracy, process adherence and data integrity always. Ensure Site Access for specific Client sites is obtained. Responsibilities: Responsible for undertaking administration related to candidate onboarding post successful interview to pre contract issuance. Ensuring the candidate onboarding experience is seamless and efficient understanding role and specific site requirements differ. Guide, explain and support candidates on requirements and expectations ensuring a smooth employee onboarding experience and swift time to hire. Collaborate with talent administration counterparts to ensure synergy and alignment. Ensuring alignment to business process, work instructions, Sodexo and Client site access requirements and adapting to changes in legislation/ requirements as communicated. Utilisation of external platforms/ supplier portals for booking / requesting/ following up on -National Police Clearance, Medicals, Reference Checks etc. Updating and tracking progress utilizing tracking tools as defined for the role. Ie. Excel Spreadsheets, Power BI dashboards etc. Coordination with internal Sodexo functions to ensure candidate compliance before handover ie. Licensing Team, HR Services, Learning & Development, Migration etc. Compliance with ATS system work instructions when interfacing with the nominated system. Answering and attending to candidate questions related to their onboarding, requirements, questions and directing these to the relevant points of contact/ escalating as required. Customer Service is a key focus. Ability to utilize various methods of communication - phone, email, text/ SMS, ATS communication functionality etc. Confidential management of candidate documentation and ensuring compliance to business data privacy obligations. Assist with other HR/ Talent/ Workforce Planning Administration tasks as instructed. Provide recurring and adhoc reporting as required. Ability to build internal stakeholder relationships that are trusting, proactive, and focused on solutions. An understanding of the commercial impacts of the function and operating within the parameters of the role. A focus on ensuring a cost-effective solution and that any opportunities for efficiency are identified and communicated to leaders. Education: Business Administration (desirable) HR Certification (desirable) Experience: Technologically Savvy- ATS, Power BI, Bespoke Client Induction Systems, Service Provider Portals etc. Microsoft Office Suite (intermediate). Demonstrated experience working in a changing/ evolving environment which requires flexibility to adapt. Ability to review analytical data to inform progress, next steps. Working within KPI/ SLA framework.