Stores In-Charge

Position Title:

Position Overview

Stores In-Charge

Key Roles & Responsibilities

1. Store Operations Management

• Oversee all day-to-day store activities including receiving, inspection, stocking, and issuing of materials.
• Ensure all materials are properly organized, labeled, and stored in a systematic manner.
• Maintain cleanliness, orderliness, and proper layout of the store area.

2. Inventory & Stock Control

• Monitor stock levels and ensure timely replenishment to meet operational needs.
• Conduct regular

  physical stock verification

  and reconcile with system records.
• Maintain accurate inventory data and update records in the ERP/system promptly.

3. Staff Supervision & Development

• Hire, train, supervise, and monitor store staff including storekeepers, helpers, and clerical assistants.
• Create work schedules and assign tasks for efficient workflow.
• Coach and motivate team members to achieve store and organizational objectives.

4. Vendor & Material Coordination

• Coordinate with procurement and project teams for timely ordering of materials.
• Ensure all incoming goods are checked for quality and quantity against purchase orders.
• Maintain relationships with suppliers for smooth material supply and returns if necessary.

5. Customer & Internal Team Interaction

• Respond promptly to material requests from different departments/sites.
• Address and resolve any material-related queries or complaints.
• Ensure timely issue of materials to meet operational schedules.

6. Reporting & Documentation

• Track material inflow and outflow, and maintain all related documentation.
• Prepare daily, weekly, and monthly stock and consumption reports.
• Provide analysis of inventory usage to support decision-making.

7. Compliance & Loss Prevention

• Implement loss prevention measures such as restricted access, security checks, and surveillance.
• Conduct periodic audits to ensure compliance with company policies and statutory requirements.
• Adhere strictly to all safety and operational protocols.

Required Skills & Competencies

• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Effective communication and interpersonal skills.
• Proficiency in MS Office, inventory management systems, and ERP software.
• Sound knowledge of store operations and material handling procedures.