Payment Transaction & Field Finance Executive For APS Enterprises

Job Description

Designation : Payment Transaction & Field Finance Executive Department : Accounts & Finance Reporting To : Head Office Accountant Location : APS Enterprises Head Office Coordination Sankari Salem Tamil Nadu Roles and Responsibilities: 1. Fund Management & Transaction Execution Ensure timely processing of RTGS/NEFT/IMPS fund transfers based on project site requirements. Coordinate with the Head Office and Site-in-Charge for approval before any transaction. Handle emergency payments related to spare parts, diesel, vehicle repairs, labor advances, etc. Maintain day-wise transaction logs with detailed project linkage (Vehicle ID / Work Order / Site ID). 2. Document Verification & Record Keeping Collect, verify and file all original bills, invoices, quotations, and approval notes before processing. Cross-check invoice authenticity (GST compliance, PAN details, bank account verification). Ensure that each transaction is backed by proper documentation material request note, site indent, etc. Maintain digital and hardcopy records for audit readiness. 3. Understanding of Construction Field Urgencies Understand the priority and nature of construction emergencies (e.g., tipper breakdown, diesel shortage, urgent spare part need). Communicate actively with the Plant & Machinery team, Site Store, and Site Admin to validate urgency. Act as a bridge between field urgency and financial procedure balancing speed with correctness. 4. Coordination and Communication Coordinate with Store In-Charge / Site Engineers for material confirmation. Report unclear or duplicated requests immediately to the Finance Manager. Share payment confirmation details (UTR Number, Payee Bank Detail Snapshot) to concerned field staff. 5. Budget Control & Reporting Track expenses against approved project/site budgets. Flag over-budget or repeat expenses to the senior finance team. Generate weekly payment summaries with remarks on the nature of expenses. 6. Compliance & Internal Control Ensure no cash payment is done without proper petty cash voucher & site supervisor approval. Avoid any duplication of bill claims or repeat payment for same invoice. Follow APS Enterprises' financial SOP strictly and escalate any violation. Skills Required: Strong knowledge of financial transactions and documentation. Field exposure understanding in mining, excavation, or irrigation projects. Excellent coordination and communication abilities (in English & local language). Basic Excel and accounting software familiarity (e.g., Tally, ERP). High integrity, alertness, and ability to work under pressure.