Stores and Purchase Executive

Job Description

Purchase (General Stores) • Prepares list for purchase by review and verifying the requests submitted by the departments. • Provides information to managers and management on choices of items available for purchase. • Places orders to vendors. Follows up on orders ensuring that materials are delivered on promised dates and maintaining continuity of supply. • Maintains records and files related to purchasing activities • Files orders from stock based on authorized requisitions • Performs clerical functions incidental to purchasing activities. Material management • Manages materials management systems • Prepares and administers the materials and supplies. • Plans, coordinates and supervises physical inventories. • Coordinates procurement activities with Manager-Administration • Perform a variety of clerical and manual tasks involved in maintaining inventory controls to include receiving, verifying, storing and issuing various supplies, materials and equipment. • Receive and unpack shipments and verify contents against purchase order and invoices; • Maintains bin card and stock card • Maintain clean and orderly conditions in the stores • Regularly shelf, label materials Plan, manage and coordinate activities of designated materials involved in acquisition, receiving, storage, distribution and control of medical, surgical and other supplies used by the hospital in the care and treatment of patients or in related to the hospital operations. • Inspect all invoices and receiving reports to determine if quantity ordered matches quantity received; review prices, points and payment terms to ensure agreement with purchase order and dispose of discrepancies. • Verifies orders against items on requisitions or invoices. Counts, classifies and inspects materials. Stores management • Stores planning • Receive materials as ordered • Inform indenting departments regarding the arrival of stores. • Inspection of materials. • Record keeping. • Storage and preservation. • Issue of materials against authorized indents. • Bill processing of materials received. • Physical safe custody of materials. • Process purchase requisition for items. • Condemnation and disposal. Duties: • The items on stores should be placed in such a way that these can be easily located to ensure the availability of products. • To maintain the stores premises neat and clean. Adequate storage and preservation should be provided. • Efficient and effective inventory control. • To ensure that materials are issued against authorized requisitions only. • To keep up-to-date record of material issued, received and balances in stock. • To be the custodian of the stores and is responsible for the safety and security. • Accountable for any variation in the quantities of stocks Job Types: Full-time, Permanent Pay: From ₹25,000.00 per month Benefits: Health insurance Leave encashment Life insurance Paid sick time Provident Fund Schedule: Day shift Morning shift Work Location: In person