Store In-Charge

Role & responsibilities

Detailed Roles and Responsibilities:

1. Material Receipt & Inspection:

• Receive incoming materials, spares, consumables, and equipment at the site store.
• Verify materials against purchase orders, delivery challans, and invoices.
• Ensure proper inspection and quality checks before acceptance.
• Coordinate with QA/QC and procurement departments for material verification and approval.

2. Storage & Preservation:

• Ensure proper storage, handling, and preservation of materials as per manufacturers recommendations and project standards.
• Organize materials in designated areas with clear labelling and identification.
• Maintain safe and clean storage conditions to prevent damage or deterioration.

3. Material Issue & Distribution:

• Issue materials to concerned departments or site teams against approved requisitions or material issue slips.
• Maintain accurate records of all materials issued and balance quantities.
• Coordinate timely availability of materials to avoid project delays.

4. Inventory Management:

• Maintain updated stock registers (manual or ERP-based) for all materials.
• Conduct periodic stock verification and reconciliation with accounts.
• Monitor minimum and maximum stock levels and prepare replenishment requests accordingly.
• Highlight slow-moving, obsolete, or excess inventory items to management.

5. Documentation & Record Keeping:

• Maintain all records related to goods receipt notes (GRN), issue notes, return slips, inspection reports, etc.
• Ensure accurate data entry in ERP/software (if applicable).
• Prepare daily, weekly, and monthly inventory reports for review.
• Support internal and external audits by providing relevant documentation.

6. Coordination & Communication:

• Coordinate with the Procurement, Accounts, QA/QC, and Project Execution teams for smooth material management.
• Liaise with vendors and transporters for timely delivery and resolution of discrepancies.
• Assist the accounts department in reconciling store and financial records.

7. Safety, Compliance & Housekeeping:

• Ensure all materials are stored following safety and environmental guidelines.
• Implement proper handling procedures for hazardous or sensitive materials.
• Maintain good housekeeping practices within the store premises.

8. Support in Project Execution:

• Provide accurate material availability updates to the planning and project teams.
• Assist in the timely mobilization and demobilization of project materials.
• Participate in material reconciliation at the end of project stages or completion.