Sr. Facility Executive

Senior Facility Executive

Senior Facility Executive

Key Responsibilities:

Technical Services Management:

• Oversee operations and maintenance of critical systems including electrical, HVAC, UPS, and fire safety systems.
• Ensure timely preventive and breakdown maintenance in accordance with OEM/AMC schedules.
• Coordinate effectively with internal engineers and external vendors to ensure seamless technical operations.
• Ensure all statutory compliance, such as energy audits and safety certificates, is meticulously met.
• Review daily reports/logs and implement corrective actions for identified faults or system inefficiencies.

Soft Services Management:

• Supervise housekeeping, pest control, indoor plants, and other allied services.
• Ensure the highest standards of upkeep, hygiene, and cleanliness across all office premises.
• Coordinate with vendors for timely replenishment of consumables, uniforms, and periodic deep cleaning services.
• Manage pantry services and ensure overall service quality delivery.

F&B Services Management:

• Oversee the daily operations of all food and beverage services at the site.
• Ensure strict adherence to hygiene, food quality, and service standards in cafeteria/pantry areas.
• Coordinate with F&B vendors for timely replenishment, menu planning, and optimal staff deployment.
• Monitor consumption trends and proactively gather employee feedback to continuously improve F&B services.
• Ensure full compliance with food safety and hygiene regulations (e.g., FSSAI).

Vendor & Staff Management:

• Effectively manage third-party service providers for both technical and soft services.
• Conduct regular vendor performance reviews and rigorously enforce Service Level Agreements (SLAs).
• Lead, motivate, and train on-site housekeeping and technical staff to achieve high performance standards.

Client Interaction & Reporting:

• Act as the primary point of contact for the client regarding all facility-related matters.
• Conduct daily and weekly reviews with both client and internal teams.
• Prepare and share comprehensive reports, including daily operations reports, Monthly Management Reports (MMR), incident reports, and audit compliance reports.

Budgeting & Cost Control:

• Assist in the accurate budgeting and forecasting of facility operating expenses.
• Track consumption, identify significant cost-saving opportunities, and ensure optimum resource utilization.

Health, Safety & Compliance:

• Strictly enforce safety procedures and maintain robust emergency response plans.
• Ensure full compliance with internal EHS standards and all local statutory regulations.
• Conduct periodic safety drills, toolbox talks, and comprehensive risk assessments.

What we are looking for:

• Bachelor's degree or a Hospitality Diploma with excellent communication skills.
• Strong team management skills.
• Sound knowledge of overall facility operations.
• Excellent communication, vendor coordination, and problem-solving skills.
• Ability to multitask effectively and handle pressure situations calmly.