Sourcing Executive

Sourcing Executive / Asset Management Hyderabad, India.

Work Dynamics (Integrated Facilities Management)

What this job involves:

Asset Management

• Maintain a centralized record of facility assets, including equipment, furniture, and fixtures.
• Track asset status, locations, and custodians using an asset management system or database.
• Conduct regular audits to verify the accuracy and condition of assets, and update records accordingly.
• Support asset tagging, labelling, and identification processes.

Roles & Responsibilities

• Review and understand technical specifications of Stakeholder Purchase Requisition.
• Upload in the Internal Purchase Requisition Tracker.
• Send RFQ/RFP to the respective vendors and ask for sample if required for quality verification.
• Negotiate terms and prices with vendor/supplier to ensure cost-efficiency and quality.
• Coordinate with the internal department HOD for sample quality validation.
• Validate Quotation as per the requirements.
• Developed and Maintained relationship with key suppliers/vendors for smooth communication and to meet required expectations.
• Making sure that all the procured items must meet the required quality standards and specification.
• Maintain supplier/vendors database up to date.
• Prepare Price Comparison sheet and submit for approval to the authority signatory.
• Prepare POR and send to JLL Corporate Office for to raise Purchase Order as per company policy & procedures.
• Upload POR information in the tracker.
• Email PO Copy to the respective vendors/suppliers along with the stakeholders.
• Follow up the delivery status and keep posted to the Storekeeper and Concern department.
• Resolve problems arise in goods like discrepancies, damage, and wrong deliver.

Document Control:

• PR record tracker.
• POR record tracker.
• PO Copies.

Record keeping and Reporting:

• PO copies digital.
• Quotation digital.

Location:

Scheduled Weekly Hours: