Shipping Executive

About Adhya Design Pvt Ltd

Adhya Design (www.adhyadesign.com) is one of Indias leading design and production houses specialising in contemporary home decor and bespoke items, rooted in Indian craftsmanship. Founded in 2012, the company collaborates closely with master artisans, reviving ancient skills such as sand casting, hand hammering, and metal patina, and reimagining them for the modern world. We use a variety of materials such as brass, aluminium, stainless steel, bone, semi-precious stones, etc.

To support our growing operations, we are looking for a smart and dynamic Shipping Executive to join our team and play a vital role in day-to-day shipping, coordination, and client handling. Experience in a similar industry is preferable but not necessary, as long as you have the skills we are looking for!

Role Purpose

• Ensure timely, compliant, and costeffective dispatches by coordinating transport, customs clearance, and accurate export documentation across all trade lanes.
• Maintain shipment visibility and records in our internal system and buyer systems to meet OTIF and reduce port dwell time and penalties.

Key Responsibilities

• Freight coordination:

  Plan and book road/air/sea moves for India and global destinations with carriers/forwarders, securing slots, rates, and transit times per buyer Incoterms.

• Customs clearance:

  Coordinate with Customs House Agent (CHA) for Shipping Bill filing, query resolution, gatein, and let export order (LEO) across relevant ports/ICDs.

• Export documentation:

  Prepare and verify Commercial Invoice, Packing List, Shipping Bill details, BL/AWB draft approvals, and insurance where applicable.

• Certificate of Origin:

  Create and track CoO applications on DGFTs eCoO platform as per buyer/FTA requirements.

• Buyer portals:

  Upload ASN, labels, bookings, and documents on buyerspecific systems; maintain status updates and acknowledgements.

• Internal records:

  Create and update Shipment entries, AWB/BL numbers, parcel details, Incoterms, and tracking through to POD, ensuring data cleanliness.

• Dispatch readiness:

  Verify pack lists, carton/pallet counts, HS code alignment on documents, and compliance marks/labels before pickup.

• Tracking and exceptions:

  Monitor milestones (pickup, customs, departure, arrival) and escalate delays, holds, or documentation queries proactively.

• Archives and audit:

  Maintain complete digital shipment dossiers (invoice set, PL, S/B, BL/AWB, CoO, insurance, POD) for audits/claims.

• Crossfunctional coordination:

  Liaise with Production, QC, and Packing to align cutoffs, volumes, and packaging specs per booking windows.

Desired Candidate Profile

• 1–3 years' relevant experience:

  Working knowledge of export process—Shipping Bill types, BL/AWB, Incoterms, and port procedures.

• Educational Qualifications: BA/BSc (required) + Graduation with Mathematics as a subject.

• Strong Knowledge of

  MS Office (Excel, Word, PPT), Shipment Documentations, Google Workspace and web-based buyer platforms for document uploads and ASN.

• DGFT eCoO

  familiarity for preferential/nonpreferential CoO workflows.

• Communication:

  Clear written/spoken English; coordination with CHA, forwarders, and buyers.

• Detail orientation:

  Strong document checking, HS mapping consistency on all paperwork, and archive discipline.
• Positive, growth-oriented attitude; able to thrive in a fast-paced, collaborative environment.
• Experience with international business culture and logistics for major export destinations (US, UK, EU, Middle East, Asia) is a plus.