Senior Export and Import Executive

Role & responsibilities

Shipment Management & Coordination:

• Daily monitoring and updates

  of all import and export shipments.
• Manage

  booking, nomination, and intimation updates

  with freight forwarders and shipping lines.
• Provide real-time updates on

  in-transit shipments, docking, and arrival

  schedules.
• Coordinate with

  purchase, PPC (Production Planning & Control), stores, finance, and logistics teams

  to ensure smooth inbound and outbound operations.

Documentation & Compliance:

• Oversee all shipping documentation, including

  Bill of Lading (BL)

  ,

  Import General Manifest (IGM)

  , and other necessary paperwork.
• Ensure all documents are accurate and complete for customs clearance.

• Coordinate with customs brokers

  to facilitate timely and hassle-free customs clearance.
• Monitor and track all customs-related

  notifications and regulations

  .

Compliance & Risk Management:

• Maintain up-to-date knowledge of

  EXIM regulations

  and

  government notifications

  .
• Stay informed on

  Anti-Dumping Duties

  and other trade remedies that may affect imports.
• Ensure all procedures are followed to prevent delays or penalties.

• Freight Forwarding

• Manage RFQs (Requests for Quotation) for import cargo and logistics services.
• Negotiate freight rates with ocean, air, carriers, ensuring cost-effective and efficient import shipping solutions.
• Evaluate and select freight forwarder based on performance, cost, service level, and compliance.
• Coordinate with suppliers monitor and manage container bookings, vessel schedules as per cargo readiness and production requirement
• Act as the point of contact between Procurement, CHA and Warehouse teams regarding import shipments.
• Track shipments from origin to destination and proactively resolve any delays or disruptions.
• Maintain and update tracking reports to monitor the status of import shipments and ensure timely delivery.
• Review and approve freight invoices, ensuring accuracy and alignment with negotiated rates.

Reporting & Analysis:

• Generate daily, weekly, and monthly reports on shipment status, costs, and key performance indicators (KPIs).
• Track performance metrics (e.g., cost per container, on-time delivery, detention/demurrage fees) to measure carrier performance. Prepare and present regular reports on import freight spend and savings opportunities.
• Utilize

  advanced Excel skills

  for data analysis and reporting.

Stakeholder Communication:

• Communicate effectively with all internal teams and external partners, including freight forwarders, suppliers, and customs agents.
• Address and resolve any issues or discrepancies related to shipments.

Preferred candidate profile

• Bachelor's degree in Logistics, Supply Chain Management, Commerce, or a related field.

• 3-4 years of hands-on experience in import and export operations

  within a manufacturing environment.
• Proven experience in managing

  logistics, documentation, and customs clearance

  .
• In-depth knowledge of

  EXIM regulations, shipping procedures, and Incoterms

  .
• Familiarity with documentation such as

  Bill of Lading (BL)

  and

  Import General Manifest (IGM)

  .
• Experience with

  Anti-Dumping

  regulations and other trade-related notifications.

• Proficiency in Microsoft Excel

  is mandatory.
• Excellent coordination, communication, and problem-solving skills.
• Ability to work under pressure and manage multiple tasks simultaneously.