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Senior Confidential Secretary

Senior Confidential Secretary

Hsbc

4 - 9 years

6 - 11 Lacs

mumbai

Posted:6 hours ago| Platform:

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Skills Required

head business development wealth management financial planning banking independent correspondence global strategy asset management cxo principal logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Some careers open more doors than others.

If you re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

International Wealth and Premier Banking (IWPB) provides a leading premium proposition through Premier Banking and, together with our Global Private Bank, are present across the world s most important markets, booking centres, and corridors most valued by our clients. Our wealth offering is further enhanced through our best-in-class manufacturing capabilities in Asset Management and Insurance. HSBC Wealth Management leads the Asia-Pacific implementation of our global strategy to deliver world-class solutions to retail and private clients seeking to grow, protect, preserve or transfer their wealth. This involves the development and management of needs-based solutions covering foreign exchange, deposit, investment, insurance and financing products, as well as the provision of suitable market insights and updates, financial planning and advisory services

Principal Responsibilities

Diary Management plus booking of conference rooms. Ensure there are no overlaps of meetings
Meetings to be set up with agencies/ third parties as and when required. Complete logistics to be arranged like Security passes to be arranged for the visitors before the meetings. Pantry services to be arranged. Arrange for IT to assist with the presentations set up and zoom dialling
Booking of conference rooms for the team as per their requirements
Travel arrangements to be made (flights, hotel,boarding passes) for both Domestic & International
Process the Corporate card bill for Head of the Department for hotel stay and all other corporate expenses
Independent correspondence
Returns to be sent in a timely manner by the due date by following up with Directs/ team members as and when required
Ensure all staff in the team complete e learnings on time and that there are no pendencies
Circulate generic emails to the team for information/action as and when required
Dynamo nominations to be sent on a quarterly basis by raising a HRDirect case
Champions nominations to be sent on an annual basis
Staff birthdays : Flowers & cake to be sent to all staff in the team at their residences
Leave dates of all Direct Reports to be marked in the Calendar
Stationery, Visiting cards to be ordered
Membership renewals on an annual basis
Raise a Service Now request for all new joinees for IT equipment and for accesses to various systems plus to add them to the departmental group
Raise a Service Now request for all Leavers to delete their names from the departmental group so that the groups are updated
Add/delete names from the various Whatsapp groups as and when staff join / leave
At times, whenever there are contests collate all responses received on the HSBCTogether ID
Maintain an excel of all deliverables which includes to be responded by date which helps in responding by the due date
Mail for the department to be collected from MRV (Mail Receiving department) and distribute to the team
Arrange for documents to be couriered. Pickups to be arranged as and when required
Weekly and Monthly recurring meetings to be fixed as instructed by the Head of the Department.
Assist the team for various things like booking of conference rooms to liaising with IT for assistance, fixing meetings etc

Requirements

Graduate , preferred with a secretarial course and experience in handling CXO level responsibilities
4 + years experience as an EA with multiple business heads preferably

Useful Link

Link to Careers Site: Click HERE

You ll achieve more at HSBC.

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Senior Confidential Secretary