Senior Bookkeeper

Job Title: Bookkeeper (SMBs and Franchise Accounting)

Location:

Employment Type:

About ConnectedStars

ConnectedStars is an operations and talent partner for SMBs and multi-unit franchises across the U.S. We build reliable back-office systemsfinance, people, and processesso owners can scale with confidence. We value accuracy, transparency, and a get-it-done mindset.

The Role

location and consolidated levels

Key Responsibilities

Multi-Unit Bookkeeping

• Own daily posting and month-end close for multiple locations; maintain standardized

  chart of accounts by brand

  .
• Reconcile

  bank/credit card/merchant

  accounts and

  third-party delivery or marketplace

  deposits (e.g., DoorDash/Uber Eats, Shopify/Amazon) including fees/chargebacks.
• Match

  POS

  sales to deposits and resolve over/short cash variances.

• POS & Systems

• Integrate and reconcile data from

  Toast, Square, Clover, Lightspeed, Revel, Shopify POS

  (as applicable).
• Maintain clean

  bank feeds

  and mapping rules in

  QuickBooks Online

  (preferred) or Xero; support exports from

  FranConnect

  or similar franchise systems.

Revenue, COGS, and Inventory

• Record daily sales summaries (net of discounts, comps, refunds, taxes, tips).
• Track

  inventory/COGS

  and waste; post landed costs; help implement perpetual or period inventory where applicable.
• Manage

  deferred revenue

  (e.g., gift cards, prepaid packages/memberships) and redemptions.

AP/AR & Cash Control

• Run

  three-way match

  for vendor bills (PO/invoice/receipt) where used; code shared costs across locations.
• Process payments, credit memos, and vendor statements; manage

  W-9

  collection and

  1099-NEC

  vendor lists.
• Set and monitor

  cash-handling controls

  and deposit cadence.

Payroll & Labor

• Prepare payroll inputs (hours, tips, PTO) and reconcile payroll journals; coordinate with providers (ADP, Gusto, Paychex).
• Track

  labor %

  by location/department and accrue payroll taxes/benefits as needed.

Compliance & Taxes

• Prepare

  sales/use tax

  workpapers across states; coordinate e-filings (experience with

  Avalara/TaxJar

  a plus).
• Support CPA with

  941/940

  , state filings, and annual returns; maintain audit-ready records.

Reporting & Unit Economics

• Deliver

  location P&L, balance sheet, cash flow

  and

  consolidated

  roll-ups on a

  4-5-4 retail calendar

  or monthly close.
• Build simple KPI packs:

  sales mix, AOV, labor %, COGS %, prime cost, ad-fund %, royalty %, occupancy %, EBITDA

  .
• Flag anomalies and actionable insights (price/margin leakage, fee creep, under-depositing, rising food/labor trends).

Qualifications

• 3+ years in

  SMB or franchise bookkeeping

  (multi-unit strongly preferred).
• Proficient with

  QuickBooks Online

  (classes/locations, bank rules, recurring journals); Xero a plus.
• Hands-on with at least one

  POS

  listed above and marketplace/aggregator reconciliations.
• Working knowledge of

  U.S. GAAP basics

  , sales tax, payroll journal entries, and

  multi-state

  nuances.
• Strong Excel/Google Sheets skills (pivot tables, lookups, basic modeling).
• Detail-obsessed, organized, and comfortable owning deadlines across multiple clients.
• Nice to have:

  Avalara/TaxJar

  ,

  FranConnect

  , inventory methods, and experience with

  restaurant/retail

  cost controls.
• Degree in Accounting/Finance preferred; relevant certificates (QB ProAdvisor, NACPB/AIPB) are a plus.

What We Offer

• Competitive salary with performance incentives.
• Fully remote with predictable close calendar and US-hours overlap.
• Playbooks, templates, and an account-management layer so youre supported, not siloed.
• Growth path into

  Senior Bookkeeper / Client Accounting Manager

  .

How to Apply

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