Section Officer For Registrar Office

• Assist the Deputy Registrar in the day-to-day operations of the Registrars Office, ensuring timely execution of tasks and adherence to institutional timelines.
• Draft and issue office orders, circulars, minutes and communications as instructed by the Deputy Registrar.
• Maintain confidential and organized records both physical and digital pertaining to campus administration, policy implementation and statutory documentation.
• Manage correspondence, scheduling and file movement through proper noting and record systems.
• Coordinate with the Academic Administration to ensure timely submission of academic records, approvals and reports.
• Assist in preparation and maintenance of minutes and action reports for academic committees, campus-level councils and internal review meetings.
• Support the compilation of data for annual reporting, inspections and compliance submissions to higher authorities or statutory bodies.
• Maintain updated records related to student registrations, academic calendars and notices issued by the Registrars Office.
• Support implementation and documentation of policies relating to

  Student Housing

  ,

  Code of Conduct

  ,

  Discipline

  and

  Student Council governance

  , as approved by the University.
• Liaise with Wardens, Student Welfare Division and Programme Heads to ensure compliance with student housing rules, discipline procedures and council election guidelines, etc.
• Maintain accurate data and undertakings related to housing allocation, student disciplinary cases and student representation processes.
• Assist in drafting, reviewing and maintaining all campus-level circulars, MoUs, policies and administrative orders.
• Ensure consistency between campus-level practices and university-wide frameworks for housing, discipline and governance.
• Support compliance with institutional policies and maintain proper archival of all policy documents, reports and approvals.
• Facilitate internal administrative audits, data collation for Annual Reports and submissions to statutory bodies such as UGC, AICTE, BCI and other Government authorities as needed.
• Coordinate administrative and logistical support for official University / Campus events, dignitary visits and institutional programmes handled by the Registrars Office.
• Prepare event reports, documentation and correspondence post-events or visits for record and reporting purposes.
• Liaise with other departments for permissions, approvals and compliance during events and student-led activities.

3. Skills and Competencies

• Excellent drafting and office communication skills, with attention to detail.
• Strong understanding of university procedures, governance structures and compliance requirements.
• Proficient in MS Office, Google Workspace and digital record-keeping tools.
• Ability to maintain confidentiality, prioritize tasks and manage multiple deadlines.
• Effective interpersonal skills for coordination with faculty, administrative units and student bodies.

4. Qualifications and Experience

• Essential:

  Bachelors Degree in any discipline.

• Preferred:

  Masters Degree in Administration, Management, or related field.

• Experience:

  Minimum

  5 years of administrative experience

  , preferably in a university or higher education institution with exposure to academic or student administration.
• Familiarity with documentation, policy implementation and official communication formats in a university setting will be an advantage.

5. Reporting and Supervision

• Reports directly to the

  Deputy Registrar, BITS Pilani, Mumbai Campus

  .
• Works under overall administrative supervision of the

  Registrar, BITS Pilani

  .
• May supervise clerical and support staff attached to the Registrars Office.
• Coordinates regularly with Academic Administration, Student Welfare Division, HR, Finance and Maintenance Departments.

6. Performance Indicators

• Accuracy, timeliness and professionalism in office documentation and communications.
• Effectiveness in inter-departmental coordination and compliance reporting.
• Quality and organization of campus-level records and policy implementation tracking.
• Responsiveness, discretion and initiative in managing administrative tasks.

7. Other Expectations

• Uphold the values and academic ethos of BITS Pilani.
• Maintain confidentiality of institutional matters.
• Adapt to evolving digital systems and workflows adopted by the University.
• Extend support during institutional events, inspections and audits as required.