Role & responsibilities
CAPEX Projects (HR&A Domain)
- Plan and execute infrastructure and facility-related Capex projects.
- Coordinate with internal stakeholders and external vendors for timely delivery.
- Ensure compliance with safety, quality, and budgetary standards.
OPEX Budget Planning & Control
- Prepare, monitor, and control budgets for:
- Canteen services and infrastructure
- Housekeeping and sanitation
- Horticulture and landscaping
- Annual medical check-ups
- Repair & maintenance (civil, electrical, plumbing)
- AMC contracts and utilities
- Track expenditures and identify cost-saving opportunities.
Facility & Service Management
- Canteen Management: Oversee operations, hygiene, vendor contracts, and employee satisfaction.
- Horticulture Management: Maintain green spaces and landscaping aesthetics.
- Housekeeping: Ensure cleanliness and upkeep of all HR&A-managed areas.
- Repair & Maintenance: Manage timely resolution of facility issues under HR&A purview.
- Medical Check-ups: Coordinate annual health screenings for all employees.
- Employee wellness: Health and wellness sessions & support activity to MED / OHC various hospital tie up and related agreements, etc.
PAN India Sales Office Coordination
- Scout locations for new offices, manage expansions, and oversee closures.
- Monitor, Manage and utilize budgets for rentals, electricity, maintenance, and pantry services.
- Ensure seamless operations across all regional offices.
Employee Support Services
- Manage household relocations for new joiners and transferred employees.
- Conduct committee meetings for food, transport, and sports.
- Organize HR events (e.g., long service awards, technician awards, annual awards).
- Support OEM visits, car displays, and family visits.
Strategic & Operational Oversight
- MIS Preparation & Presentation: Generate and present reports for leadership review.
- Goal & KPI Tracking: Plan, monitor, and report on departmental goals and KPIs.
- Vendor Performance: Track and record monthly performance metrics.
- Contract Management: Negotiate, renew, and manage service contracts.
- Event Management: Plan and execute internal and external events.
Workplace & Risk Management
- Seat/Workstation Management: Optimize space utilization and seating plans.
- Risk Management: Identify and mitigate operational risks.
- Transition Management: Lead change initiatives and ensure smooth transitions.
- SOP Adherence: Ensure compliance with standard operating procedures.
- Safety First Approach: Promote and enforce safety protocols.
- Serve as primary Point of contact for internal and external stakeholders/ customers /visitors /expats & Guest and delegations Management.
Audit Management
- Liaise with HR, and external and internal auditors for smooth completion of audit
- Liaise with external auditors for ISO 14001 and 45001 audit with preparation of all related HIRA and Aspect Impact documents
- Other Audit Management as and when required
Employee Engagement Initiatives
- Plan and drive employee engagement initiatives and activities
- Drive the Sports tournaments and other initiatives
- Drive committees related to the facilities and engagement
Cross-Functional Collaboration
- Liaise with HR, Finance, IT, and other departments and function to ensure aligned execution.
- Foster a culture of teamwork and continuous improvement.
Global/ Region/ Local Initiatives
- Participate in Region conferences, and special projects, where required
- Prepare and submit reporting requirements and needs when required
Transversal Responsibility
- All business decisions and actions must serve and be in line with the Groups Essence, E8 corporate commitment, principles & values, TRACE, and our way to serve the community
- Partnering with Business & Functional Leaders to champion, communicate, inculcate, drive, promote and live Bridgestones Essence, E8 and TRACE principles & values
Fostering and promoting diversity i.e. gender-, generational, cultural, nationality-diversity in all aspects
Preferred candidate profile
Masters Degree in Business Administration, Facilities Management, or equivalent. Bachelor’s Engineering Degree or Diploma or equivalent qualification in Mechanical/Electrical/Civil or technical field will be an added advantage.
- 12–18 years of experience in administration, facilities, or operations management.
- Proven track record in managing multi-site operations and large-scale projects.
- Strong budgeting, vendor management, and leadership skills,
- Strong leadership abilities to direct and manage teams, including the ability to identify talent, build teams, mentor and develop team members, and inspire performance that exceeds expectations
- A role model, “hands-on” leader to collaborate effectively across all cultures and levels
- Proven track record of managing cross-cultural and cross-functional business relationships across all stakeholders
- Possess strong communications, interpersonal, and motivational skills along with excellent business skills, financial acumen, gravitas and executive presence
- Proven track record of success in driving change, achieving targets and working across the different regions/ countries and remote teams
- Demonstrate ability to work in a fast paced, changing environment and manage multiple strategic projects simultaneously is required
- Demonstrate ability to understand the broader business perspectives and analyze complex issues and design appropriate solutions
- Strong interpersonal and communication skills and possesses great cultural quotient
- High level of integrity, respect for others, persistence, and passion for success
- Language proficiency: English is mandatory and other language(s) are added advantage
