Secretary To Managing Director

TVS Educational Society

5 - 8 years

4 - 6 Lacs

Chennai

Posted:3 days ago| Platform:

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Skills Required

Communication Skills Travel Arrangements technical time management Technical Skills Multitasking Calendar Management Organization Skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

Key Roles and Responsibilities:

Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements.
Take minutes during meetings and ensure follow-ups on action points.
Screen and prioritize incoming emails, phone calls, and correspondence.
Draft emails, letters, reports, and other communications
Serve as a liaison between the MD and internal departments or external stakeholders.
Maintain organized filing systems (physical and digital) for critical documents.
Handle confidential and sensitive information with discretion.
Coordinate logistics for board meetings, executive sessions, or off-site events.
Liaise with vendors, clients, and partners as required.
Monitor staff attendance, office supplies, budgets, day to day operations and reimbursements
Assist in monitoring project timelines and providing regular status updates to the MD.
Conduct research and prepare briefing materials or summaries as needed.

Required Qualifications, Experience

Bachelors degree in Business Administration or related field.
Proven experience (5-8years) as an executive assistant or secretary, preferably at the senior management level.
Strong command of MS Office (Word, Excel, PowerPoint, Outlook) Knowledge on usage of AI tools is an added advantage
Excellent written and verbal communication skills.
High level of integrity, professionalism, and discretion.
Strong organizational and time-management skills.

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