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KCG College of Technology
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Secretary To Head of the Department

Secretary To Head of the Department

KCG College of Technology

0 - 5 years

|

1 - 2 Lacs

Posted:None| Platform:

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Skills Required

secretarial activities secretarial work secretarial skills

Work Mode

Work from Office

Job Type

Full Time

Job Description

Key Responsibilities:

Manage the HODs calendar, schedule appointments, meetings, and coordinate departmental events.
Handle all correspondence (emails, letters, phone calls) on behalf of the HOD professionally and promptly.
Prepare and maintain departmental documents, reports, and presentations.
Organize meetings, prepare agendas, take minutes, and follow up on action items.
Liaise between faculty, staff, students, and external stakeholders as required.
Assist with academic and administrative tasks, including handling inquiries and student-related matters.
Maintain confidential files and records with discretion.
Coordinate travel arrangements and other logistical requirements for the HOD.
Support the HOD in preparing departmental reports, documentation for accreditation, audits, and inspections.
Manage office supplies and ensure smooth functioning of departmental administrative activities.
Assist in coordinating departmental events, seminars, and workshops.

Qualifications:

Diploma or Bachelors degree in Business Administration, Secretarial Studies, or a related field preferred.
Proven experience as a secretary, administrative assistant, or in a similar role, preferably in an academic or engineering environment.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information with discretion and professionalism.
Good interpersonal skills and the ability to work collaboratively within a team.
Attention to detail and problem-solving skills.

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KCG College of Technology

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