Secretary To CMD

Role Overview

Secretary

Key Responsibilities

1. Calendar & Schedule Management

• Manage the CMDs daily calendar, appointments, and meetings.
• Coordinate internal and external meetings with stakeholders and leadership teams.
• Prepare meeting agendas, reminders, and necessary documentation.

1. Secretarial & Administrative Support

• Draft and manage official correspondence, memos, and emails.
• Maintain confidential files, documents, and records.
• Prepare minutes of meetings and follow up on action items.
• Handle filing, documentation, approvals, and overall office support.

1. Stakeholder Coordination

• Act as a primary point of contact for communication to/from the CMDs office.
• Liaise with senior leaders, clients, and external stakeholders.
• Ensure timely communication and follow-up on CMDs directions.

1. Travel & Logistics Management

• Coordinate domestic and international travel, including tickets, accommodation, visas, and transportation.
• Prepare detailed itineraries and travel briefs.

1. CMD Office Coordination

• Support day-to-day operations of the CMD office.
• Coordinate with HR, Admin, Finance, and other departments for documentation and approvals.
• Assist in organizing reviews, leadership meetings, and key events.

Required Skills & Qualifications

• Any Degree

  (BA/BBA/B.Com or equivalent preferred).
• Minimum

  10 years of relevant experience

  supporting CMD/MD/CEO or senior leadership.
• Strong English communication skills (verbal and written).
• Proficiency in MS Office Word, Excel, PowerPoint, Outlook.
• Excellent planning, organizing, and followup skills.
• Ability to maintain confidentiality and handle sensitive information.
• Professional, disciplined, and detail-oriented.

Preferred Attributes

• Experience in corporate, EPC, engineering, or multinational environments.
• Mature, presentable, and confident personality.
• Ability to work under pressure and multitask effectively.