Secretary To CEO (Mumbai)- Auto OEM

Subject:

Dear

We are pleased to share an excellent career opportunity with you. Please find the details below:

Position:

Company profile -

automotive and diversified conglomerate

Role Objective

To provide high-quality executive, administrative, and technological support to the CEO, ensuring seamless scheduling, communication flow, documentation, and business coordination. The role requires strong discretion, digital proficiency, and the ability to manage confidential information while acting as an effective bridge between the CEOs office and stakeholders.

Key Responsibilities

Executive Support & Calendar Management

• Manage and optimize CEO’s calendar
• Coordinate travel, meetings, and schedules
• Resolve overlaps and ensure timely reminders

Confidentiality & Discretion

• Handle sensitive data with integrity
• Maintain confidentiality in communication and documentation

Communication & Information Flow

• Act as the first point of contact for the CEO
• Facilitate smooth communication and draft official correspondence

Technology & Digitization

• Prepare reports and dashboards in MS Office
• Use ERP systems (SAP, Oracle, etc.) for reporting and data access
• Support virtual meetings and drive workflow digitization

Documentation & Meeting Management

• Prepare agendas, MoMs, and follow-up trackers
• Assist in board deck preparation and MIS reporting

Key Requirements

• Male candidate only

• Age below 37 years

• Flexible to work extended hours
• Excellent interpersonal & communication skills (verbal & written)
• Proficiency in MS Office (Excel, Word, PowerPoint) and reporting

Qualifications & Experience

• Graduate/Postgraduate in any discipline
• 8+ years’ experience supporting CXOs
• Proficient in MS Office & ERP tools
• Strong written and verbal communication skills

Key Competencies

• Confidentiality & Integrity
• Excellent Communication & Coordination
• Tech-savviness & Agility
• Strong Time Management & Prioritization
• Professionalism & Initiative

If this role aligns with your career aspirations, kindly share your updated CV at the earliest.

Looking forward to hearing from you.

Thanks & Regards

Bharti Aggarwal

Asst Manager Recruitment

www.talentseedhr.com

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