Receptionist/Administration

Designation: Receptionist

Primary Responsibilities:

- Travel Arrangements

- Office Operations

- Maintain record & Documentation

- Visitor Management

Reporting Structure

Reporting to: Assistant Manager – HR & Admin.

Skills-

- Self-motivated

- Excellent verbal and written communication

- Ability to work independently and as part of a team

- Organizational Skills & Multitasking Skills

- Proficiency in MS Office (Word, Excel, Outlook)

- Pleasant personality with a customer service orientation

- Good knowledge of travel booking tools and platforms

Key Result Areas

- Greet and welcome visitors courteously and professionally.

- Answer, screen, and forward incoming phone calls promptly.

- Maintain visitor records and issue visitor passes in accordance with company policy.

- Manage the cleanliness and organization of the front desk area.

- Schedule and manage meeting room bookings.

- Maintain and update internal contact lists and emergency numbers.

- Coordinate with housekeeping, security, and pantry staff for front office-related needs.

- Manage domestic travel arrangements for employees and management.

- Coordinate bookings for flights, hotels, transportation, and visa applications, as well as insurance and travel-related documents.

- Maintain records of travel expenses and prepare monthly reports.

- Assist in office facility management and vendor coordination when required.

- Maintain records, documentation, and filing systems (both digital and physical).

- Support inorganisingg internal meetings and conferences.

- Support HR and Admin teams in event coordination and employee engagement activities.

Evaluation Criteria-

- 0-2 years of relevant experience in administration and/or front desk

Educational Qualification:

- Graduate in any discipline

Work Experience: 0-2 Years

Job Type: Full-time

Pay: ₹22,000.00 - ₹28,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid time off
• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Location:

• Pune, Maharashtra (Required)

Work Location: In person

Expected Start Date: 04/08/2025