Receptionist/ Office Assistant/ PA To Principal/ Clerk

Role & responsibilities

Receptionist

• Answering the phone, taking messages and redirecting calls to respective Incharges/Staff in the campus/department.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide friendly and efficient service to all visitors and callers.
• Creating and maintaining updated documents and spreadsheets.
• Overseeing the sorting and distribution of incoming mails.
• Coordinating with staff/ students or visitors .
• Updating Incharges or staff on serious issues and queries of parents/stakeholders.
• Being cordial with Parents/ Visitors and assisting them on their requirements.
• Ability to manage the Front Desk of the Campus.

Office Assistant

• Greet visitors, students, and parents and direct them to the appropriate departments or individuals.
• Answer phone calls and respond to emails, providing necessary information or forwarding inquiries to relevant staff.
• Maintain accurate student records, including attendance, contact information, and other essential data.
• Prepare and distribute school-related communications, such as memos, notices, and newsletters.
• Assist with managing student enrollment, withdrawals, and other administrative paperwork.
• Handle basic financial tasks such as processing payments or helping with school store transactions.
• Assist teachers and staff with various office-related tasks (e.g., photocopying, filing, organizing materials).
• Schedule appointments and meetings, managing calendars for school staff and administrators.
• Help maintain office supplies and order new items when necessary.
• Ensure the office area is organized and presentable.
• Coordinating with Team HR and Admin, based on the requirements.

PA To Principal

• Managing the schedules and calendars
• Planning, organizing, and coordination
• Catering to personal and professional needs, i.e. reservations travel e.t.c.
• Supervising the projects on behalf of the leader i.e. follow ups,, deadlines, management
• Administrative duties
• Running errands and performing necessary tasks
• Managing Calls, Emails, and Messages
• Creating Minutes, Reports and Other key MIS Documents

Clerk

• Interact with Stakeholders with the Campus/Department.
• Handling E- mails and correspondences
• Help in fee collection process and ensure its deposition to the bank
• Work with the ERP Software
• Maintain financial records and prepare reports.
• Liaisoning with Parents, Teachers and other stakeholders on daily basis.
• Preparation of various documents required.
• Complete work of the department.

Preferred candidate profile

• Previous experience of the relevant profile applied for, preferably in an educational environment.
• Strong communication and interpersonal skills.
• Proficiency in using office software (e.g., Microsoft Office Suite(M, Google Workspace).
• Strong organizational skills and the ability to multitask.
• Attention to detail and ability to handle confidential information.
• Ability to work effectively both independently and as part of a team.
• Freshers with excellent educational background and communication skills may also apply.

Application Process

• Interested candidates should submit their resume, a cover letter detailing their relevant experience, and any certifications or licenses to the HR department at City Montessori School.
• Applications can be sent to by directly applying on the posted job or can be submitted through the schools website at https://www.cmseducation.org/careers.
• City Montessori School is an equal opportunity employer and encourages applications from all qualified individuals.
• For more information about City Montessori School and our commitment to providing a safe and supportive learning environment, please visit our website https://www.cmseducation.org.