Quality Assurance

Position Overview

We are seeking a dynamic and experienced Quality Coordinator - Sourcing & NPD to manage and elevate our procurement, product development, and quality assurance processes. This role is pivotal in ensuring that all materials, components, and final products meet the highest standards of compliance, consistency, and performance across our furniture and home category. The ideal candidate will be highly detail-oriented, self-motivated, and capable of managing end-to-end sourcing while actively supporting trend-driven new product initiatives and overseeing quality from concept to completion.

Key Responsibilities

Quality Coordination

Ensure all materials, components, and final products meet regulatory and buyer-specific quality standards.

Perform regular inspections on production floors including inline, midline, and final inspections based on AQL standards .

Assess product samples and components for consistency, craftsmanship, and finish levels before approvals.

Identify and promptly resolve any production or quality-related discrepancies, working closely with suppliers and internal teams.

Monitor vendor performance and participate in quarterly evaluations to ensure continual improvement.

Maintain documentation related to quality checks, vendor audits, and inspection reports for management reference.

Collaborate closely with the Product Line, Sales, and Operations teams to ensure timely and successful execution of sampling and bulk orders.

Sourcing & Procurement

Manage procurement activities across multiple product categories, with a focus on furniture and home d cor .

Develop and implement a direct factory sourcing strategy to enhance transparency, pricing, and control.

Negotiate commercial terms with vendors including pricing, lead times, payment terms, and production capacities .

Conduct cost and quality assurance analysis on key items to drive value-based decisions.

Work collaboratively with vendors to optimize ranges, improve margin , and mitigate commercial, operational, and contractual risks.

Maintain daily updates and communications with local and offshore vendors to ensure smooth operations.

New Product Development (NPD)

Research and onboard new suppliers using platforms like Alibaba, India M art , and AliExpress to support NPD initiatives.

Coordinate with the HK, Holland, and USA marketing teams to tailor product selections based on trends and seasonal demand.

Manage sampling programs end-to-end, including vendor coordination, shipping, and reporting to the Head Office.

Create and manage offering and quotation files, including comparison sheets to support sourcing decisions.

Maintain accurate databases in Excel for vendor tracking, sample status, pricing, and development stages.

Support curated item development based on buyer feedback and market direction.

Key Requirements

• Bachelor s degree in Business, Supply Chain, or a related field.
• 5-7 years of experience in sourcing, procurement, buying, and quality assurance within the furniture or home category.
• Prior experience in buying and vendor negotiations is essential.
• Experience working with global suppliers is highly desirable.
• Deep understanding of product materials, manufacturing processes, and inspection standards.
• Familiarity with global procurement networks and direct factory sourcing.
• Proven ability to manage cross-functional teams and develop long-term supplier partnerships.
• Excellent negotiation, problem-solving, and decision-making skills.
• Highly organized, detail-oriented, and capable of managing multiple concurrent projects.
• Strong command of Microsoft Excel and documentation practices.
• Good spoken and written English skills with the ability to handle basic business communication confidently.