Purchasing & Procurement Associate

Job Description

About the Role: As a Purchasing & Procurement Associate, you will contribute to the procurement process by handling essential tasks related to acquiring goods and services. Your role will directly support the organizations ability to maintain a steady flow of resources, ensuring continuity in operations and helping to meet customer demand. This role offers a great opportunity to learn and grow within a dynamic working environment that values precision and efficiency. Responsibilities: Assist in preparing and processing purchase requisitions and orders. Monitor purchase orders to ensure timely delivery of goods and services. Communicate with vendors to obtain product or service information, such as price, availability, and delivery schedule. Maintain procurement records, such as items or services purchased, costs, delivery, product quality, and performance. Verify purchase requisitions by comparing items requested to master list; clarify unclear items. Assist with the resolution of inventory discrepancies. Support inventory management by ensuring proper documentation and inventory levels. Follow up on overdue orders and update records accordingly. Respond to routine procurement inquiries. Assist in maintaining supplier relationships and ensuring compliance with company procurement policies. Skills: Attention to Detail: Ability to perform tasks accurately and thoroughly. Communication Skills: Effective verbal and written communication with internal teams and suppliers. Basic Procurement Knowledge: Understanding of procurement processes and related documentation. Time Management: Ability to manage tasks efficiently within established timelines. Vendor Relationship Management: Basic ability to manage and communicate with vendors. Organizational Skills: Capability to manage multiple responsibilities and maintain accurate records. MS Office Proficiency: Basic proficiency in Microsoft Office applications for managing procurement documents. Problem-Solving Skills: Ability to handle minor issues and escalate larger problems appropriately.