Purchasing Assistant

The Purchase Assistant role is crucial in supporting the Purchasing department by managing administrative tasks, overseeing purchase orders, and nurturing relationships with suppliers. Your responsibilities include ensuring that all procurement activities adhere to company policies and procedures, while focusing on acquiring products and services efficiently and cost-effectively. Your primary tasks involve assisting in creating and processing purchase orders, tracking orders to ensure timely delivery, and addressing any issues or discrepancies related to purchase orders. Additionally, you will communicate with suppliers to obtain quotes, negotiate terms, and maintain accurate records of supplier information and interactions. Monitoring inventory levels, assisting in stock replenishment, preparing reports on inventory status, and managing procurement budgets are also part of your duties. You will play a key role in maintaining organized records of all purchase transactions, ensuring compliance with company policies and regulatory requirements. Your role will also require you to conduct market research to identify potential new suppliers, assess market trends, and provide recommendations for cost savings and process improvements. Collaboration with other departments such as Finance, Warehouse, and Production will be essential in coordinating purchasing activities and preparing reports and presentations for management. To qualify for this position, a high school diploma or equivalent is required, with a degree in Business Administration, Supply Chain Management, or a related field being a plus. Previous experience in purchasing, procurement, or a related administrative role is preferred. Strong organizational and time-management skills, excellent communication and negotiation abilities, proficiency in Microsoft Office Suite, and attention to detail are essential for success in this role. As a Purchase Assistant, you should be able to work both independently and collaboratively, demonstrate proactive and solution-oriented approaches, and manage multiple tasks simultaneously. The position is full-time, with standard office hours and occasional travel to supplier sites or company facilities may be required. Joining as a Purchase Assistant provides you with the opportunity to contribute to the efficiency and success of the Purchasing department, while gaining valuable experience in procurement and supplier management.,