Purchase Manager

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it s with Hilton where we never forget the reason were here: to delight our guests, Team Members, and owners alike.

The core responsibilities of the Purchasing Manager are to ensure the smooth and efficient operation of the Purchasing Department and to procure the items required by the Management at a competitive price but without compromising quality.

What will I be doing

As the Purchasing Manager, you will be responsible for performing the following tasks to the highest standards:

Be familiar with Hilton purchasing policies and procedures.

Supervise and co-ordinate the work of the Purchasing team members.

Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.

Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.

Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.

Ensure that competitive quotes are obtained as per policy.

Review all purchase requests and purchase orders processed by your subordinates.

Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.

Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.

Maintain good relations with all hotel departments and suppliers.

Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.

Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.

Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with Hiltons approval authority.

Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.

Obtain Hilton Sourcing Centre s approval prior to initiating tenders for potential purchase of goods / services in excess of $100, 000.

Undertake analysis of proposals when required and provide recommendations to the Director of Finance.

Ensure that all month end procedures are strictly followed, and deadlines are met.

Assist the Executive Chef in ensuring that food cost is kept to a minimum.

Maintain an adequate and up to date filing system which include file management, contracts, bidding documents, purchase orders, etc.

Liaise with related government departments on Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.

Prepare a purchase orders outstanding list for month end purposes.

Ensure all documentation (purchase orders, invoices, delivery dockets, etc. ) is forwarded to Accounts Payable on a timely basis.

Conduct regular vendor visitations for high-risk suppliers.

Minimize the risk of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.

Handle all requests and enquiries in a timely, efficient and friendly manner.

Perform any additional tasks assigned to ensure that the department functions smoothly.

Strictly follow the code of conduct.