Purchase Manager

Role & responsibilities

Ensuring the SOPs are implemented correctly in the ERP system

Vendor Management

Identifying new vendors based on the ongoing need and updating the approved vendor database with their rating scale every 3 months

Updating the KYC and other vendor details on an ongoing basis in the system

Product component list

Creating & updating the required product component list with HSN code (wherever applicable) in the system every 3 months

Define & Publish the statutory requirements/certifications based on the product component category to sales function every 3 months

Publish the component pricing to Sales based on the project requirement with the pricing validity period

Generate Data analysis report every 3 months (design format / report with parameters)

Create & manage the approved turn around procurement times as per the category of products / components

Procurement

Assessing the requirement availability from stores or initiating the new purchase process within 24 hrs

Based on the vendor quotations, conduct a comparative analysis & provide the competitive rates to sales within the approved category timeline matrix

Request assessment of data specification of the product / component that is not available / got absolute and seek recommendation of alternate product / component to meet the project requirement from the engineering function

Seek the alternate product specification & user approval to initiate the new purchase process

Publish purchase status report for all requirement, along with phased-out products with updated timelines to sales / user on a weekly basis

Timely vendor follow-up to ensure the delivery timelines agreed during the purchase order

Ensure the purchase condition report from stores after procurement of the products highlighting discrepancies if any

Assess the faulty material report received from QC / stores and initiate the new material procurement process within 24-48 hrs

Timely intimation to the finance team incase of any revision in the GRN to ensure the invoice updation

Procurement ISO documentation

Preparing and maintaining process & checklists required for ISO & AS Audits

MIS Reports

Prepare monthly MIS & Analysis report

Prepare the monthly Price Analysis Reports

Prepare the monthly pending order / indents analysis reports

Assigning freight forwarder cost to the respective function and reporting it to Finance on Monthly basis

Certification

Ensure timely & updated Certifications from relevant stakeholders

Preferred candidate profile