Purchase Executive/Assistant - Construction

Name:

Department: Administration (Purchase)

Location:

Qualification: Graduate

Min years of experience: 1YEAR - 6YRS

• Evaluating vendors, comparing quotes, negotiating and process orders on time along with maintaining vendor relations & assist in smooth functioning of the purchase department.

Responsibility Deliverable (Key Result Area)

1. Procurement Cycle Time

2. Cost Savings and Spend Control

3. Supplier Management and Relationships

4. Inventory Management

5. Process Improvement and Innovation

6. Data Analysis and Reporting

Tasks & Activities: Understand product/ material requirement

• To understand site requirement with the lead-time.
• Identifying whether it is new requirement or ongoing. Accordingly Cross checking with current stock status. Thereafter, floating the requirement.

Supplier Management and Vendor Negotiation

• Identifying, evaluating, and qualifying potential suppliers (4-5 nos) based on quality, cost, and reliability criteria
• Negotiating favourable terms in regards to pricing, quality, delivery time/ transport and payment terms and conditions.
• To prepare Comparative statement for core material/ major items and send it for approval.
• Maintaining strong relationships with existing suppliers and developing new vendor partnerships
• Managing supplier contracts, renewals, and terminations when necessary

Purchase Order Management and Processing

• Creating, reviewing, and processing purchase orders accurately and efficiently
• Coordinating delivery schedules with suppliers to ensure timely receipt of materials
• Tracking order status, expediting urgent requirements, and managing delivery exceptions
• Maintaining accurate procurement documentation and records for audit purposes
• Implementing purchase approval workflows and authorization controls

Performing inventory inspection & reordering supplies and stock as necessary:

• When an indent received to ensure it comes along with present stock from the respective store site.
• To confirm the actual necessity with quantity from respective department and accordingly work on it .If surplus is available on other sites based on the request/asked lead-time.
• To get clarity from the respective department and management and then process accordingly with approval

Supplier Relationship Management:

• Providing solutions to the queries raised by the suppliers/vendors.
• To timely attend their calls/reverting to their mails.
• To meet the suppliers to convince them to fulfil the requirement with our terms and conditions.

Cross-Functional Collaboration and Communication:

• Working closely with engineering teams, to understand requirements
• Interact with store to ensure that materials are received as per PO and identify any discrepancies to take necessary corrective actions.
• Coordinate and follow up with the finance team for timely payment of vendors or for any other concerns.
• Facilitating communication between suppliers and internal teams if required.

Reporting & Record Keeping:

• Maintaining accurate records of purchases, supplier information, and preparing reports on procurement status and budget.

Skills Metrics required

• Excellent verbal and communication skills ,with proven negotiation skills
• Time management skills with a proven ability to meet deadlines.
• Strong analytical and problem solving
• Proficient with Microsoft office and Ms-Teams.

Location: Head Office

Qualification: