Purchase Executive

Job Description

Key Responsibilities (as Assistant/Helper Role):1. Assist in Policy Coordination, Negotiation & Tracking: Help collect and organize supplier policies (payment terms, TOD, replacement, warranty). Assist senior staff during vendor meetings by preparing necessary data files and policy comparisons. Maintain records of policies agreed with vendors and track their status in a structured tracker. Ensure all documentation and POs follow the finalized policies as directed by the Purchase Head. 2. Support in Vendor Communication & Order Follow-up: Act as a communication link between the company and vendors for follow-ups on deliveries and pending orders. Share order details and delivery schedules with vendors as instructed by the Purchase Manager. Report order delays or vendor concerns to the senior purchase staff. 3. Help with Purchase Order & Documentation Tasks: Assist in drafting, checking, and formatting Purchase Orders (POs) as per instructions. Maintain physical and digital files of all POs, quotations, and delivery challans. Enter PO details into ERP/Excel as guided by the team. 4. Assist in Scheme & Offer Tracking: Maintain records of ongoing vendor schemes and offers in Excel. Cross-check received stock against applicable schemes under guidance. Help raise and track scheme claims by coordinating with the vendor and accounts department. 5. Support in Credit Note (CN) & Debit Note (DN) Processing: Help prepare DN request drafts for approval in cases of returns or rate issues. Maintain a log of all CNs and DNs issued and received. Coordinate with vendors and accounts team for reconciliation of pending CN/DN entries. 6. Data Entry & Reporting Support: Enter procurement data in Excel and ERP systems under the supervision of the purchase team. Assist in generating weekly/monthly MIS reports on: PO status Pending orders Scheme utilization CN/DN tracking Policy updates Job Types: Full-time, Permanent, Fresher Pay: ₹10,470.60 - ₹37,746.64 per month Schedule: Day shift Work Location: In person