Purchase Executive

Job Responsibilities:

1. HS Code & Documentation

   • Identify and allocate HS codes.
   • Verify invoices, packing lists, and other import documents.
   • Prepare annexures and related documentation for purchase contracts.

2. Vendor, Contract & PO Management

   • Create/update vendor codes and purchase contracts through RMS.
   • Allocate contract numbers and process contract amendments.
   • Generate consignment POs and service POs; coordinate SES processing.
   • Send contract copies to suppliers and follow up for order confirmation.

3. Logistics & Shipment Coordination

   • Coordinate with plants for dispatch mode and budget approvals.
   • Request freight forwarder nomination and verify shipment pre-alerts.
   • Liaise with CHA/operations for customs clearance instructions and queries.

4. Customs Clearance & Compliance

   • Raise/customize CCR requests.
   • Provide customs clearance instructions and follow up with CHA, operations, and finance for required documents.
   • Manage FTA documents with suppliers and IDT.

5. Financial Processes

   • Handle advance payments, LC requests, LC amendments, direct payments, and part payments.
   • Share SWIFT copies and debit advice with suppliers.
   • Reconcile supplier payment statements.

6. EPCG License Management

   • Prepare EPCG license applications, amendments, redemption documents, and trackers.
   • Coordinate installation certificates with IDT and ensure EPCG compliance.
   • Follow up for BOE copies and maintain EPCG reporting files.

7. Coordination & Follow-up

   • Communicate with plants, suppliers, logistics, CHA, IDT, and finance teams.
   • Obtain technical write-ups for customs queries.
   • Follow up for work completion certificates for final payments.

8. Reporting & MIS

   • Maintain trackers for CCR, documentation, capital goods payments, and EPCG reporting and Provide LDP values for budgeting.