Purchase Executive

The Purchase Executive is responsible for managing end-to-end procurement activities to support leasing and fit-out operations for office spaces. This role ensures timely sourcing of materials, vendor coordination, and cost optimization while maintaining quality and compliance standards.

The position plays a vital role in supporting the company s commercial projects by procuring furniture, fixtures, materials, and services required for workspace design, renovation, and daily operations.

The position plays a vital role in supporting the company s commercial projects by procuring furniture, fixtures, materials, and services required for workspace design, renovation, and daily operations.

• Identify reliable vendors and suppliers for furniture, fixtures, electrical, and interior materials.
• Obtain and evaluate quotations to ensure competitive pricing and quality standards.
• Issue purchase orders (POs) and follow up on timely deliveries.
• Maintain an updated database of approved vendors and price lists.

Cost & Inventory Management

• Negotiate rates and contracts to achieve cost savings without compromising quality.
• Track purchase budgets and ensure adherence to approved cost limits.
• Coordinate with the stores/warehouse team for stock levels and inventory control.

• Collaborate with the design, project, and finance teams to understand material and budget requirements.
• Ensure proper documentation of purchase orders, invoices, and delivery challans.
• Support the finance team in vendor bill verification and payment processing.

Vendor Relationship Management

• Build and maintain strong vendor relationships to ensure reliable supply.
• Evaluate vendor performance based on quality, timeliness, and service.
• Resolve vendor-related issues or disputes in coordination with management.

• Ensure adherence to company procurement policies and approval hierarchies.
• Maintain accurate purchase records and generate periodic procurement reports.

Assist in audit processes related to procurement and inventory.

Behavioral Competencies

• Attention to Detail:

  Ensures accuracy in procurement documentation and material quality.

• Negotiation Skills:

  Balances cost efficiency with quality and timeliness.

• Time Management:

  Prioritizes tasks and meets tight project deadlines.

• Collaboration:

  Works effectively with design, operations, and finance teams.

• Integrity:

  Adheres to procurement ethics and transparency standards.

• Adaptability:

  Responds effectively to changing project and market needs.

Core Technical Competencies

• Strong knowledge of

  procurement processes

  ,

  vendor management

  , and

  material sourcing

  .
• Understanding of

  interior fit-out materials

  ,

  furniture procurement

  , and

  workspace design requirements

  .
• Proficiency in

  MS Office

  and

  Excel-based purchase tracking systems

  .
• Ability to read and interpret

  BOQs, layout drawings

  , and

  material specifications

  .
• Good analytical and negotiation skills for price comparison and vendor evaluation.
• Knowledge of

  basic accounting and documentation

  for purchase and payment processes.

Job Specification Technical Competencies

• Strong understanding of

  procurement processes, purchase cycles, and vendor management

  .
• Working knowledge of

  interior fit-out materials

  ,

  furniture

  ,

  HVAC

  ,

  electrical

  , and

  civil items

  used in commercial office projects.
• Ability to read and interpret

  BOQs (Bill of Quantities)

  ,

  design drawings

  , and

  material specifications

  .
• Proficiency in

  MS Excel

  ,

  Google Sheets

  for tracking orders, budgets, and vendor performance.
• Skilled in

  negotiation and cost comparison

  to ensure optimal pricing and value.
• Good understanding of

  GST

  ,

  purchase order documentation

  , and

  basic accounting entries

  related to procurement.
• Experience in coordinating with

  design, project execution, and finance teams

  to align purchase requirements with timelines and budgets.
• Excellent

  data management and reporting skills

  to maintain purchase logs and vendor records.
• Strong communication and

  interpersonal skills

  to liaise with vendors, contractors, and internal stakeholders.

multiple procurement activities simultaneously

• Bachelor s degree in Commerce, Business Administration, Supply Chain, or related field.

procurement or purchase function

Salary: Best in the industry
Notice Period: Immediate joiners preferred / Maximum 15 days