Purchase Executive

Primary Responsibilities:

1. Procurement Planning

• Review material requirement plans (MRPs) received from project, production, or service teams.
• Plan purchases based on lead times, stock levels, and project timelines.
• Assist in developing procurement schedules aligned with project and production priorities.

2. Vendor Management

• Identify, evaluate, and onboard reliable suppliers for HVAC components, raw materials, and consumables.
• Maintain vendor database with up-to-date certifications, terms, and performance reviews.
• Build strong supplier relationships to ensure consistent supply and favorable pricing.

3. Purchase Order Processing

• Prepare and issue purchase orders based on approved requisitions.
• Ensure accuracy in order details, including part specifications, quantity, price, and delivery terms.
• Track and expedite orders to ensure timely delivery and avoid project delays.

4. Cost & Negotiation

• Obtain multiple quotes, compare specifications and pricing, and negotiate favorable terms.
• Work to reduce procurement costs while maintaining quality and service standards.
• Monitor market trends and fluctuations in HVAC materials (e.g., copper, refrigerants, filters).

5. Coordination & Follow-up

• Coordinate with stores, accounts, and project teams for delivery status and material handover.
• Follow up with vendors for on-time dispatches, dispatch documents, and issue resolution.
• Liaise with logistics providers and transporters for smooth material movement.

6. Documentation & Reporting

• Maintain proper documentation of purchase orders, quotations, invoices, and GRNs.
• Track and report pending orders, delivery delays, and cost variances.
• Generate purchase reports for management analysis and budgeting.

7. Compliance & Quality

• Ensure that procured items meet company and regulatory specifications.
• Coordinate with quality control teams for inspection and material approvals.
• Ensure compliance with tax, GST, and other regulatory documentation.

8. Inventory Coordination

• Collaborate with inventory/store departments to avoid overstocking or stockouts.
• Suggest reorder points and contribute to material forecasting efforts.
• Help dispose of non-moving or obsolete inventory in coordination with store and finance.

Key Skills Required:

• Good knowledge of HVAC materials and components (e.g., compressors, motors, ducting, valves)
• Strong negotiation and communication skills
• Proficiency in MS Office and ERP systems (e.g., Tally, SAP)
• Attention to detail and time management
• Understanding of procurement laws, GST, and taxation (preferred for Indian context)

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Mangadu, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Purchasing: 2 years (Required)

Language:

• Tamil (Required)
• English (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person