Job
Description
Wood is currently seeking a motivated Proposal Coordinator to join our office in Chennai, Tamil Nadu. The successful candidate will work with technical staff to develop winning proposals. The Proposal Coordinator will interact with senior staff, project managers, subcontractors, and other proposal staff to gather, organize and synthesize material necessary for developing proposals, and marketing material as needed. Bachelors degree in business, marketing, communications, or a related field. Minimum of 7 to 10 years of relevant experience. Exceptional written and verbal communication skills. Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment. Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Ability to work effectively both independently and collaboratively within a team. Coordinate the entire proposal process from initiation to submission, ensuring deadlines are met and deliverables are of high quality. Collaborate with cross-functional teams, technical experts, and executives, to gather necessary information and resources for proposals. Develop proposal templates, boilerplate content, and other reusable materials to streamline the proposal process. Write, edit, and proofread proposal content to ensure clarity, consistency, and compliance with client requirements. Organize and maintain proposal documents, including templates, graphics, and other relevant materials, in a centralized repository. Ensure version control and document integrity throughout the proposal lifecycle. Conduct quality reviews of proposals to ensure accuracy, completeness, and alignment with client expectations and company standards. Coordinate internal and external reviews of proposals, incorporating feedback and revisions as needed. Monitor bid opportunities and RFP/RFQ portals (SAP ARIBA) and other tender portals to identify potential opportunities for proposal submissions. Manage the bid/no-bid decision process, providing recommendations based on strategic considerations and resource availability. Serve as the primary point of contact for client inquiries related to proposals, clarifications, and follow-up requests. Maintain open communication channels with clients to understand their needs and preferences and incorporate feedback into proposals as appropriate.
