As a Project Coordinator in ProCreator, youll keep our projects running smoothly by owning the logistics, coordination, and communication that make great delivery possible.

Youll work closely with Project/Delivery Managers, Design, Content, and Engineering teams to maintain sprint cadence in Zoho Sprints and keep stakeholders aligned via crisp updates, minutes of meeting (MoMs), and structured follow-through. The role requires hands-on coordination, excellent communication, and confident use of AI tools (e.g., ChatGPT) for drafting MoMs, status updates, and summarizing discussions. You will maintain PM-tool hygiene, drive follow-ups, ensure timely status/MoMs, uphold SLAs, and help the team stay ahead of risks.

Key Responsibilities

Meetings & Calendars: Schedule, prep agendas, confirm the right attendees/materials; manage reschedules and conflicts.
MoMs & Action Tracking: Capture decisions, owners, and due dates; circulate within 2 hours ; track closure to done.
Status Reporting: Prepare and send weekly client status (scope/timeline/risks/next steps) with relevant links to tickets, files, and artifacts.
PM-Tool Hygiene: Keep tasks/milestones current in the PM tool to reflect true progress.
Approvals & Feedback: Track review cycles; chase sign\u2011offs; unblock asset dependencies.
Hours/Budget Hygiene: Monitor time logs and burn; flag variances early; prompt teams for timesheets and resolve gaps.
Documentation & Findability: Organize specs, files, and links so teams and clients can self\u2011serve.
Follow-ups & SLAs: Proactively remind stakeholders; uphold response and reporting SLAs.
Light Automation: Use templates and AI\u2011assisted drafts for MoMs/status; you own accuracy, tone, and final quality.

Process & Improvements: Contribute to process hygiene and continuous improvement (ceremony discipline, templates, automation, playbooks).

More Jobs at Procreator

Project Coordinator (Design & Engineering)

navi mumbai

2.0 - 4.0 yrs

INR 6 - 9 Lacs

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Project Coordinator (Design & Engineering)