Project Administrator

• CGI is currently seeking a Project Admin who has a minimum of 3-8 years working experience in project coordination and/or project administration preferably with experience working in a PMO role supporting Project Control Officer (PCO)
• Willing to work in Night shift (British Columbia day time) This would be considered a Project Admin position that will provide support to a PCO/project managers and project teams providing admin services to our clients
• Key responsibilities: Ensure project time entries and task descriptions are valid for projects
• Complete weekly, monthly reporting and invoicing validations
• Manage and organize all project contractual information, including Accounting Summaries and Change Requests, and ensure all documents are properly executed and filed with Finance and on Ensemble; Maintain the Project Deliverables Checklist for all projects, and ensure that all deliverables are filed on Ensemble along with appropriate client approvals; Support the project teams with other document or material development as required for the various projects; Provide logistical support to project teams for such things as submitting RM assignment requests, maintaining client / Member distribution lists, following up with assigned resource on action items, etc
• To ensure consistent and efficient processing of all project administration tasks, such as new engagement setup, RM assignments, Time Report adjustment requests, etc
• Handle the financial check point, revenue, forecast and budget for the client
• The Project Admin is expected to be highly self-motivated and capable of working with minimal supervision
• Interpersonal skills are also a key factor since there are requirements to interact with internal and client staff
• The ideal candidate will have:
• Education/Experience: Graduate/ Post-secondary education in Business Administration or related discipline; 2-5 years related experience in consulting/IT department supporting project managers PMO process knowledge Technical Skills: Intermediate working knowledge of MS Office 2010, including Word, Excel, Outlook, PowerPoint, Visio and Project; Experience with invoicing processes in a consulting/project related environment; Excellent verbal and written English communication skills; Soft Skills:
• Self-Starter high energy, highly motivated individual who is looking to assume new/additional responsibilities, grow and develop, with minimal supervision; Self-Confident & Self Managing able to plan and execute tasks in a prescribed organized manner and timeframe without being directed and asked;
• Self-Assured ability to handle pressure while working on multiple priorities under strict deadlines; Team Player ability to work in a team environment working toward common goals; Client Focused ensuring that the goal of providing internal and external clients with excellent service delivery is main focus;
• Intuitive can think and plan ahead, develop and enhance processes and look for ways to do things more efficiently and effectively
• Strong attention to detail; Nice to Have: General knowledge of accounting, project management, PeopleSoft; A clear understanding of the roles and responsibilities of the Project Administration Team within the CGI office

Skills: