Program Manager / Associate Program Manager

As a Program Manager / Associate Program Manager at PopVax, you will play a critical role in driving execution across complex, fast-moving R&D and clinical programs. Your proactive and forward-thinking approach will be essential in anticipating issues, maintaining program plans, and ensuring rapid progress of PopVax's programs. You will work closely with cross-functional teams including R&D, manufacturing, QA/QC, procurement, and operations to accelerate the advancement of critical vaccines and therapeutics into the clinic. **Key Responsibilities:** - **Program Planning & Coordination** - Develop and maintain integrated program plans, timelines, risk registers, and resource maps. - Proactively identify dependencies, bottlenecks, and upcoming risks; forecast issues and suggest mitigation strategies. - Coordinate regular cross-functional meetings, prepare agendas, drive discussions, capture action items, and ensure follow-through. - **Execution & Monitoring** - Track day-to-day execution across various teams, understand experiments, processes, and vendor timelines. - Dive into details to challenge assumptions and support problem-solving. - Escalate delays or roadblocks early with clear root-cause reasoning. - **Cross-Functional Collaboration** - Act as a central point of contact across teams, building strong relationships and facilitating alignment. - Seek information to ensure an accurate program status and facilitate alignment between technical leads, QA, management, and external stakeholders. - **Documentation & Reporting** - Prepare insightful updates for leadership, including dashboards, milestone summaries, and risk reports. - Maintain rigorous documentation standards across program artifacts and translate complex discussions into structured formats. - **Vendor & Partner Management** - Support external collaborations with CROs, CMOs, vendors, and consultants. - Track deliverables, negotiate timelines, and ensure alignment between internal teams and external partners. - **Operational & Strategic Support** - Contribute to building scalable PM processes, challenge business as usual approaches, and provide structure where needed. - Apply logical, first-principles reasoning to improve planning, tracking, and execution processes. **An Ideal Candidate Will Have:** - Excellent analytical, documentation, and communication skills. - Ability to break down complex problems using first-principles reasoning. - Strong interpersonal skills with the ability to communicate effectively at all levels. - Demonstrated proactivity, detail-orientation, and responsiveness. - Bachelors or Masters degree in life sciences, engineering, management, or related field. - 1-3 years of industry experience in a scientific role is advantageous. Join PopVax and be part of a team dedicated to developing novel vaccines and therapeutics that have the potential to save millions of lives each year. Your role as a Program Manager will be instrumental in driving the success of the Million Lives Mission and making a significant impact in the field of biotechnology.,