The Documentation & Planning Manager oversees the development, implementation, and maintenance of comprehensive documentation systems and strategic planning processes across the organization. This role ensures standardized documentation practices, maintains project planning frameworks, and supports operational efficiency through systematic information management and forward-looking strategic initiatives.

Key Responsibilities

Documentation Management

Develop and maintain standardized documentation templates, procedures, and guidelines across all departments
Establish document version control systems and approval workflows to ensure accuracy and compliance
Coordinate with subject matter experts to create technical documentation, process manuals, and operational procedures
Implement and manage document management systems, ensuring accessibility and security protocols are maintained
Conduct regular audits of existing documentation to identify gaps, outdated content, and improvement opportunities

Strategic Planning

Lead annual and quarterly strategic planning processes, facilitating cross-functional collaboration and alignment
Develop planning frameworks, methodologies, and tools to support organizational goal-setting and execution
Create and maintain project planning templates, timelines, and resource allocation models
Monitor progress against strategic initiatives and provide regular reporting to executive leadership
Coordinate with department heads to ensure planning processes integrate operational requirements and constraints

Process Improvement

Analyze current documentation and planning workflows to identify inefficiencies and recommend solutions
Design and implement new processes that enhance organizational knowledge management and strategic execution
Train staff on documentation standards, planning methodologies, and system usage
Establish metrics and KPIs to measure the effectiveness of documentation and planning initiatives

Cross-functional Collaboration

Partner with IT, Legal, Compliance, and other departments to ensure documentation meets regulatory and operational requirements
Support project managers and team leaders in developing comprehensive project documentation and planning materials
Facilitate planning meetings, workshops, and strategic sessions across various organizational levels

Required Qualifications

Bachelors degree in Business Administration, Project Management, Information Systems, or related field
5+ years of experience in documentation management, strategic planning, or project management roles
Proficiency in project management software, document management systems, and Microsoft Office Suite
Strong analytical and organizational skills with attention to detail
Excellent written and verbal communication abilities
Experience with process improvement methodologies (Lean, Six Sigma preferred)
Knowledge of compliance requirements and documentation standards relevant to the industry

Preferred Qualifications

Masters degree in relevant field
Project Management Professional (PMP) certification
Experience with enterprise documentation platforms (SharePoint, Confluence, etc.)
Background in change management and organizational development
Previous experience in real estate, professional services, or similar industry

Key Competencies

Strategic thinking and planning capabilities
Strong leadership and team collaboration skills
Technical proficiency with documentation and planning tools
Problem-solving and critical thinking abilities
Change management and process optimization expertise
Stakeholder management and communication skills

This role offers the opportunity to significantly impact organizational efficiency and strategic execution through systematic documentation and planning practices.

More Jobs at Jones Lang LaSalle

HR Intern

mumbai

Experience: Not specified

Salary: Not disclosed

Director, PDS Projects

chennai

10.0 - 12.0 yrs

INR 35 - 40 Lacs

Asst. Manager - Fitouts

mumbai

5.0 - 6.0 yrs

INR 7 - 8 Lacs

Site Lead - Facilities

mumbai

8.0 - 13.0 yrs

INR 25 - 30 Lacs

Sr. Transport Executive

pune

4.0 - 9.0 yrs

INR 6 - 11 Lacs

Mock Interview

Practice Video Interview with JobPe AI

Start Job-Specific Interview

Start Your Job Search Today

Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.

Job Application AI Bot

Apply to 20+ Portals in one click

Download Now

Download the Mobile App

Instantly access job listings, apply easily, and track applications.

Enhance Your Skills

Practice coding challenges to boost your skills

Start Practicing Now

Jones Lang LaSalle

Login to

Please Verify Your Phone or Email

Confirm Action

Professional, PDS Projects