Production Manager

Production Manager Roles & Responsibilities:

Sourcing of Raw Materials / Packaging Materials / Private Labelled Products:

• Sourcing quotes from multiple vendors for every requirement.
• Negotiating best prices along with favourable credit periods.
• Visiting vendors before procurement to verify quality, capacity, and compliance.
• Identifying and sourcing products from online platforms such as Alibaba, IndiaMART, etc., on a need basis.

Procurement & Vendor Payments:

• Prepare and issue Purchase Orders (POs) post management approval.
• Track material delivery status and follow up on pending supplies.
• Verify vendor invoices against received goods and QC approval.
• Coordinate with Accounts to ensure timely release of vendor payments.
• Maintaining a vendor database with updated pricing, MOQs, and delivery timelines.
• Maintain a payment tracker to monitor outstanding dues and credit limits.
• Ensure vendor relationship management through timely communication and resolution of payment queries

QA / QC (Quality Assurance & Control) :

• Defining and documenting standards for each Raw Material and Packaging Material.
• Ensuring batch samples are maintained for every product for traceability.
• Conducting QC checks for each batch to ensure compliance with set specifications.
• Reporting deviations and ensuring vendor corrective actions for rejected materials.

Factory Management :

• Managing production lines for efficiency and smooth operations.
• Optimizing manpower utilization through effective scheduling.
• Reviewing machinery health and ensuring timely maintenance.
• Conducting periodic audits of Raw Material, Packaging Material, and Finished Goods stock.
• Maintaining production discipline, hygiene, and safety within factory premises.

Cost Optimization:

• Reducing costs of existing materials through renegotiation or alternate sourcing.
• Implementing process improvements to reduce wastage and downtime.
• Tracking cost savings achieved each quarter against management targets.

New Product Introduction (NPI) :

• Coordinating with Sales and Marketing teams to introduce new products as per market needs.
• Identifying suitable vendors for new RM and PM with the lowest possible MOQs.
• Ensuring pilot batch execution, packaging trials, and vendor sample approvals.
• Documenting development timelines and sharing status updates with management.

Third-Party Coordination :

• Visiting third-party facilities to assess quality and compliance.
• Ensuring clean stock maintenance and proper reconciliation of RM, PM, and FG.
• Coordinating production schedules, QC clearances, and dispatch planning.

Internal Department Coordination :

• Coordinating with Stores for stock inwards and consumption tracking.
• Liaising with Dispatch and Accounts for DC creation and billing.
• Ensuring smooth communication between Production, QA, and SCM for operational efficiency.

MIS & Reporting :

• Generating daily, weekly, and monthly reports as per management requirement.
• Analyzing production performance vs. targets and highlighting key deviations.
• Preparing cost analysis sheets for management review.
• Maintaining dashboards for stock movement, production efficiency, and vendor performance.

Documentation & Record Maintenance :

• Maintain complete records of Purchase Orders, Vendor Quotations, and Payment Approvals.
• Preserve QC reports, batch samples, and inspection data for each production cycle.
• Update material inward registers (RM & PM) with batch numbers, quantities, and QC status.
• File vendor documents such as GST, COA, MSDS, and compliance certificates.
• Maintain production logs, daily output records, and downtime reasons.
• Ensure digital backups of all key reports, invoices, and correspondence.
• Prepare audit-ready documentation for internal or statutory inspections.
• Maintain records of product trademarks, brand registrations, and regulatory licenses to ensure compliance and renewal before expiry.

Requirements:

• Strong communication skills; ability to handle sensitive information with discretion.
• Bachelors degree in Supply Chain Management, Operations, Engineering, Pharmacy, or related field.
• 25 years of experience in production planning and procurement (preferably in pharmaceuticals, FMCG, or manufacturing).
• Strong negotiation and vendor management skills.
• Knowledge of inventory management tools and ERP systems.
• Excellent organizational and communication skills.
• Ability to work under pressure and meet deadlines.