Procurement Specialist

Role Purpose: The Procurement officer is responsible for overseeing all aspects of the procurement process within the organization. This includes sourcing supplier, ensure compliance with procurement policies and regulations and maintaining accurate procurement records. The procurement officer plays critical role in optimising costs. Maintain supplier relationships, and ensuring the timely delivery of goods and service required by the organization.

Designation: Procurement Officer Global Service Centre

Base Location: Ghansoli, Navi Mumbai

Reporting to: Procurement Manager

Key Role Responsibilities:

Communicate with supplier regarding order status, Changes and delivery schedules.

Assist with supplier onboarding

Solicit and evaluate bids or proposals from supplier

Monitor a qualified supplier database

Collaborate with stakeholders to determine procurement needs and specifications.

Prepare and issue direct purchase orders in accordance with ensured procedure and company policy

Create process and manage POs accordance with approves requisition Monitor open PO’s and expedite deliveries as necessary

Conduct supplier performance evaluation and implement improvement plan as needed

Ensure compliance with all relevant laws, regulations and company policies

Action open PO reports and monitor the goods and service receipt with the relevant business unit cost to ensure clear outstanding purchase order in timely manner

Monitor cost saving strategies while maintaining product or service quality

Monitor and control procurement spend.

Precision and punctuality

Maintain accurate procurement record and documentation in oracle or Maximo

Generate routine procurement report for internal stakeholders

Cultivate and maintain a positive relationship with supplier

Resolve disputes and conflicts with suppliers promptly and professionally

Collaborate with supplier to identify the opportunities for process improvement and Innovation.

Ensure compliance with procurement ethics and codes of conduct.

Stay up to date with procurement terms and regulations.

Technical Competencies :

Minimum 2-3 years of experience in procurement role or related position.

Experience of using ERP or procurement ( SAP, Oracle, Ariba etc )

Strong attention to details and organizational skills

Excellent written and communication skills.

Ability to communicate with all levels of staff including suppliers

Customer service orientation and ability to manage internal stakeholder’s relationship.

High degree of accuracy.

Experienced with computerized purchasing systems.

Proficiency in Microsoft office, specifically word and excel.