Procurement Associate

Job Purpose

The role is responsible for managing the complete interior procurement life cycle based on production requirements and analysis. This includes sourcing high-quality materials, conducting vendor evaluations, cost optimization, and ensuring on-time procurement aligned with design intent and project schedules. The position requires close coordination with design, project, production, and finance teams to ensure all materials and services meet BuildHiis standards for quality, cost efficiency, and timely delivery.

Key Roles & Responsibilities

1.

• Develop and drive procurement schedules in sync with interior project timelines and design specifications.
• Collaborate with designers, project managers, site teams, and production for accurate material forecasting.
• Ensure uninterrupted material availability to support seamless project execution.

2. Vendor & Supplier Management

• Identify, evaluate, and onboard specialised vendors for interior works and materials.
• Float RFQs/RFPs, review quotations, and prepare detailed techno-commercial comparisons.
• Negotiate contracts to secure competitive pricing, assured quality, and timely supply.
• Maintain an updated vendor database with performance history and compliance records.

3. Material Expertise & Technical Evaluation

• Demonstrate strong knowledge of key interior materials including:
• Wood & Surface Materials: Plywood, MDF, laminates, veneers, particle boards
• Finishes: Paints, wallpaper, glass, polish, metal, surface coatings
• Furniture & Fixtures: Modular furniture, hardware, ceilings, partitions
• MEP Components: Lighting, electrical items, plumbing fixtures, HVAC-related interior elements
• Coordinate with design, engineering, QA/QC for technical evaluations and approvals.

4. Purchase Order & Work Order Administration

• Prepare, issue, and manage all POs/WOs as per approved BOQs, budgets, and timelines.
• Ensure accuracy of commercial and technical documentation.
• Track dispatch schedules, manage logistics, and resolve any material discrepancies.

5. Payment Coordination

• Verify invoices, delivery challans, and material certification.
• Liaise with finance for timely vendor payments and maintain payment tracking sheets.
• Communicate payment updates and pending items with vendors.

6. Cross-Functional Coordination

• Act as the focal point between interior vendors, design teams, project teams, and operations.
• Provide regular procurement status updates to the Procurement Head.
• Escalate critical risks and delays for timely resolution.

7. Cost Control & Budget Management

• Monitor procurement expenses in line with approved budgets.
• Identify opportunities for cost savings, improved rates, and value engineering.
• Minimise wastage through accurate forecasting and efficient inventory planning.

8. Documentation & Compliance

• Maintain proper documentation of all procurement activities including POs, agreements, delivery notes, and approvals.
• Ensure adherence to BuildHiis procurement policies, legal terms, and audit standards.
• Support internal and external audits with necessary documentation.

Required Skills & Competencies

• Strong communication and interpersonal skills
• Excellent negotiation and vendor management abilities
• Solid understanding of interior materials, finishes, and fit-out execution
• Proficiency in MS Office
• Good knowledge of commercial and contractual terms
• Ability to multitask and work under tight timelines
• Strong analytical, planning, and problem-solving capabilities
• Detail-oriented with a focus on quality and cost efficiency

Why Join BuildHii?

• Work on premium, high-visibility projects that set industry benchmarks.
• Be part of a passionate team driven by innovation, quality, and client satisfaction.
• Enjoy a collaborative work culture with opportunities for professional growth.

Interested candidate can directly send resumes on this mail id or Whatsapp no

Mail id- hr@buildhii.com

Whatsapp no- 9845720720

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