Process Specialist - AP

Job Responsibilities:

• Manage the full cycle of Accounts Payable, including processing, verifying, and reconciling invoices, ensuring accuracy and timely payments.
• Perform three-way matching of invoices with purchase orders and goods received notes.
• Process employee expense reports, ensuring compliance with company policies.
• Reconcile vendor statements, identify discrepancies, and resolve issues promptly through effective communication with vendors and internal teams.
• Ensure accurate coding and allocation of expenses to the correct general ledger accounts.
• Prepare and process payment runs (e.g., checks, wire transfers, ACH), adhering to payment schedules.
• Monitor accounts payable aging reports and proactively follow up on overdue invoices or pending approvals.
• Maintain accurate and organized records of all accounts payable transactions and documentation for audit purposes.
• Assist with month-end and year-end closing activities related to Accounts Payable, including accruals and reconciliations.
• Identify opportunities for process improvements and contribute to the optimization and automation of AP workflows.
• Ensure compliance with all relevant tax regulations (e.g., TDS, GST) and internal financial controls.
• Build and maintain strong relationships with vendors and internal stakeholders.

Background & Skills:

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• 3-6 years of dedicated experience in

  Accounts Payable (AP)

  , preferably within a BPO, shared service center, or a corporate finance department.
• Strong understanding of end-to-end AP processes and best practices.
• Proficiency in

  accounting software/ERP systems

  (e.g., SAP, Oracle, Tally, QuickBooks) and advanced Excel skills.
• Experience with automated invoice processing solutions is a plus.
• Excellent

  attention to detail

  and a high degree of accuracy in data entry and financial record-keeping.
• Strong

  problem-solving skills

  to identify and resolve invoice discrepancies and payment issues.
• Effective

  oral and written communication skills

  for interacting with vendors and internal teams.
• Ability to manage high volumes of transactions and prioritize tasks effectively.
• Knowledge of relevant tax regulations (e.g., TDS, GST) is highly desirable.
• A proactive approach to identifying and implementing process improvements.
• Ability to work independently and as part of a team in a fast-paced environment.