Position Finance & Admin Head

Dhwani Foundation

3 - 8 years

20 - 25 Lacs

bengaluru

Posted:2 weeks ago| Platform:

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Skills Required

team management financial reporting income tax tally erp legal compliance process improvement financial planning budgeting forecasting logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

Purpose of Job To ensure the Finance & Admin department is equipped with the right systems, tools and processes, and a trained team to support Dhwani Foundation meet its strategic objectives.
Oversee all aspects of day-to-day financial planning & accounting, compliance, administration management &
governance documentation of the organisation, working collaboratively to ensure adherence to internal policies and
procedures as well as donor/government regulations.
Key Responsibilities Compliance, Financial and Accounting: Manage, supervise & support the day-to-day operations of the finance and compliance team of the organisation with complexities such as multiple donors, multiple programmes
across multiple states with different batches running simultaneously. Ensure 100% adherence to FCRA Rules &
Regulations in the aspects of compliances, accounting & reporting.
Policy & Compliance Adherence: Ensure 100% adherence to Organisation Policies and legal compliances. Any deviations to be escalated appropriately with monitoring mechanisms in place to avoid any delay on compliance
due . Ensuring that all accounting activities and audits comply with financial laws and regulations
Financial Reporting: Overseeing the organisations fiscal reporting, including balance sheets, revenue and expenses, and grant reporting. Align to requirements of program teams, management, Board of trustees at the
Donor Reporting: Ensuring timely submission of Donor Fund Utilisation Reports as agreed with every donor. Support Budgeting for a new proposal based on needs.
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Oversee Administration Function where the expectations are the following : Support all program teams in logistics to manage various training and other program related events
Manage the booking of staff travel, accommodation and other admin related matters, managing the
Asset maintenance with asset mapping to all the DF assets every quarter.
Ensure overall building maintenance and security matters of the foundation
Assist in all support areas related to board meetings
Assist Managing Trustee and Executive director in all admin related matters
Support foundation in all IT and technology related matters
Ensure all offices, its assets & premises are kept in order.
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Budgeting & Forecasting: Leading the Budget creation process for the 3-year financial plans along with Annual budgeting, Quarterly Forecasts & monitoring utilisation across the organisation programs.
Leading Monthly reviews with the program teams and driving spend pace as agreed in the initial plans.
Grant Management: For the financial assistances that Dhwani provides its partners in the various programs, ensure timely processes around tracking of Utilisation, contracts renewals, and
Internal Financial Information & Reporting: Providing financial information and assistance to management to help with programmatic / strategic decisions along with monthly financial reporting to
Cost Efficiencies: Recommending cost-reducing solutions & promoting a culture that is cost consciousness
Governance: Oversee end-to-end process, documentation & legal compliances related to regular governance of the organisation like quarterly board meetings, minutes documentation, compliance
reporting, resolutions as required, FCRA compliances with regard to Governance changes.
Team management: Supervising the team along with the Service Provider who provides back-end support services
Qualifications Graduation post-Graduation in MBA
Demonstrated experience in financial management and accounting
Experience with audit, legal compliance, and budget development
Excellent knowledge of relevant legal obligations laws like FCRA, Income tax
Experience effectively communicating key data, including presentations to senior management, the Board, external stakeholders
Ability to collaborate working environment with the internal as well as external stakeholders
Understand the principles and methods relating to all aspects of organisation building people development and skill enhancement
Success seeing beyond the numbers, identifying trends and new possibilities
Experience 15 to 18 years of overall experience and 5 years of experience in a managerial position.
Work experience in a non-profit organisation
Skills Expertise in Tally ERP software Expertise in the Microsoft Office platforms Excel, Word and Power Point
Knowledge of multiple reconciliations, bank reconciliations and analysis
Person specifications
Position Availability Immediate
Application Process To apply, share your CV with CTC, ETC and notice period details with a covering letter to
with Finance & Admin Head as the subject line. Mark a copy to Will be helpful if you share a link to your LinkedIn profile. Only short-listed candi will be contacted.

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