Planning and Billing Assistant

1. *Project Scheduling*: - Develop detailed project schedules using tools like Primavera P6, MS Project, or similar software, including timelines for mechanical activities (e.g., piping, equipment installation, HVAC). - Break down the project into work packages, defining critical paths and milestones. 2. *Resource Planning*: - Estimate and allocate resources (manpower, equipment, materials) required for mechanical tasks. - Coordinate with procurement and logistics to ensure timely availability of materials. 3. *Progress Monitoring and Control*: - Track project progress against the baseline schedule and identify delays or deviations. - Update schedules regularly to reflect actual progress and adjust for changes or unforeseen issues. 4. *Risk Assessment and Mitigation*: - Identify potential scheduling risks (e.g., delays in material delivery or equipment installation) and propose mitigation strategies. - Collaborate with project teams to resolve bottlenecks impacting the schedule. 5. *Coordination and Communication*: - Liaise with project managers, site engineers, and subcontractors to align activities with the project plan. - Prepare and present progress reports, Gantt charts, and dashboards to stakeholders. 6. *Change Management*: - Assess the impact of scope changes or variations on the project schedule. - Revise schedules and resource plans to accommodate approved changes. 7. *Forecasting*: - Predict project completion dates based on current progress and resource availability. - Provide early warnings for potential delays to allow proactive decision-making. ### *Billing Engineer* The billing engineer is responsible for managing the financial aspects of the project, ensuring accurate billing, cost tracking, and compliance with contract terms. 1. *Preparation of Bills*: - Prepare Bills of Quantities (BOQ) and measurement sheets for mechanical work (e.g., piping, equipment installation, ducting) based on executed work. - Verify quantities and measurements against drawings, specifications, and site progress. 2. *Client and Subcontractor Billing*: - Generate interim and final bills for submission to the client, ensuring compliance with contract terms and rates. - Review and certify subcontractor bills for work completed, ensuring accuracy and adherence to agreements. 3. *Cost Estimation and Control*: - Estimate costs for mechanical work packages, including materials, labor, and equipment. - Monitor project expenses to ensure they align with the budget and identify cost overruns. 4. *Variation and Claim Management*: - Identify and document variations or extra work (e.g., additional piping or equipment modifications) and prepare claims for client approval. - Negotiate with clients or consultants to settle claims and variations. 5. *Contract Compliance*: - Ensure billing adheres to contract conditions, including payment terms, retention clauses, and escalation provisions. - Maintain records of all financial transactions, approvals, and certifications. 6. *Documentation and Reporting*: - Maintain detailed records of measurements, bills, and payment certificates. - Prepare cost reports and cash flow projections for project management and client review. 7. *Liaison with Stakeholders*: - Coordinate with the clients representatives and consultants for bill verification and approval. - Resolve disputes related to measurements, rates, or payments promptly. 8. *Reconciliation*: - Perform material reconciliation to ensure quantities used match billed amounts. - Conduct final account reconciliation at project completion to close out financial obligations.Role & responsibilities Preferred candidate profile