Personal/Team Assistant for the EUSR for the South Caucasus and the Crisis in Georgia

Role Overview: As the Personal/Team Assistant for the European Union Special Representative (EUSR) for the South Caucasus and the Crisis in Georgia, your main responsibility will be to provide personal assistance to the EUSR and assist the team in Brussels. You will play a crucial role in managing daily office operations, maintaining communication, and supporting administrative tasks for the EUSR and the team. Key Responsibilities: - Act as the personal assistant to the EUSR and provide assistance to the team as needed. - Serve as the focal point in the EUSR office for incoming calls and correspondence. - Assist in managing correspondence, scheduling appointments, preparing for missions and meetings, and welcoming visitors. - Maintain the planning calendar of the EUSR and the team, ensuring all appointments and missions are well-organized. - Handle mission preparations, including ticket and hotel reservations, visa arrangements, and logistics for the EUSR and the team. - Establish and update a contact list for the EUSR team. - Manage filing and storing of documents, setting up a systematic archive for reports and correspondence. - Communicate with relevant actors on office-related administrative issues such as equipment, furniture, and IT connections. - Support the EUSR team members in fulfilling administrative tasks and organizing recruitment procedures. - Assist the accountant with travel claims, mission expenses, ARES correspondence, and COREU processing. - Perform any other tasks assigned by the EUSR to ensure the smooth functioning of the office. Qualifications Required: - Proven experience in providing personal or team assistance in a professional environment. - Excellent organizational and communication skills. - Ability to multitask, prioritize tasks, and work efficiently under pressure. - Proficiency in office software and IT tools. - Strong attention to detail and accuracy in handling documents and correspondence. (Note: Additional details about the company were not provided in the job description.),