Personal Secretary to MD

Personal Assistant/Personal Secretary Exp - 5 + Years Location- Perungudi, Chennai Role We seek a highly organized and proactive Personal Assistant to provide comprehensive support to a female executive with over 5 years of experience. The ideal candidate will be adept at managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Responsibility 1. Manage and maintain the Directors schedule, including arranging meetings, appointments, and travel plans. 2. Act as the primary point of contact between the Directors and internal/external stakeholders, screening and prioritizing communications. 3. Coordinate and organize travel and accommodation arrangements for the Directors. 4. Coordinate activities related to visa processing with timely execution and minimal rejection. 5. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 6. Coordinate logistics for meetings, conferences and events. 7. Handle personal errands and tasks, including managing expenses and organizing personal appointments. 8. Maintain confidentiality and handle sensitive information with discretion and professionalism. 9. Anticipate the needs of the executive and proactively address any issues or challenges that arise. 10. Assist with special projects and other duties as assigned. Job Specifications 1. Minimum of 5 years of experience as a Personal Assistant or similar role, preferably supporting owners of the business. 2. Exceptional organizational and time management skills. 3. Strong communication skills, both written and verbal. 4. Proficiency in Microsoft Office suite and other relevant software. 5. Ability to multitask and prioritize tasks effectively in a fast-paced environment. 6. Attention to detail and high level of accuracy. 7. Discretion and professionalism when handling confidential information. 8. Flexibility to adapt to changing priorities and schedules. 9. Previous experience working in a similar capacity for a family business is a plus,